BIPA Business and Financial Plan 2019-2020

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BUSINESS AND INTELLECTUAL

Ipa PROPERTY AUTHORITY

Protecting Entrepreneurship and Innovation

BUSINESS AND FINANCIAL

PLAN

2019/20 - FINANCIAL YEAR

Business and Intellectual Property Authority (BIPA)

P. O. Box 185 Windhoek

3 Ruhr Street, Northern Industrial Area

Tel: +264 61-299 4400

Website: www.bipa.na

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BUSINESS AND FINANCIAL PLAN

2019/20 FINANCIAL YEAR

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Table of Content

Message of the Board Chairperson oo... 0.00.0... .ccccccec cee cee ces cecceseeceeceecccce. dene saps

Executive SUMMATY. 2.000000. ccc ceccccesececesseccecccuevecees pe aneate cughene Soaeeeceeesadoesvecenadunsescns

Statement of Confidentiality and Non-disclosure....0....0occccccceccceeeeeecceccce be ctv eeeeeneee ete sne ae

Abbreviations... 20.0... ieee cece cosas eee centecceeeereeecceetececeneeeeceee. eee e ee Bier cen eee Be eee cena

1. Authority Information ..0.0000. 00s

1.4 Name and Mandate.....0.0.0.000 cc ccececceceeecessecsecees

1.2 Vision, Mission, and Core Values.......0...0.00cccceccccsccssesvese ces csteeeceeeeeceecec cece.

1.3. Institutional and Legislative Frameworks

1.4 Core business functions... ccc ceceeceeeectete tes ccsseecescuesaneesceeeeeeuees weed

1.5 Business Location.......00..0000000000000.. SEU ate a eee see eee sence eee eee neeaau sae tesneetenanaeeeeees

1.6 BIPA Customers Segmentation.

1.7 Customer value proposition.........0000..000..

1.8 Corporate Performance Review..

2. Authority's Governance Structure...........

2.1 Organisational structure... 0.00 cccecestseeseestecees sees

2.1.1 Executive Management Team.......0...00.ccceccceecee.

2.1.2 Chief Executive Officer and Management profiles

2.1.3 Authority Corporate Governance....................

2.2 Ownership and Governance SHUCtUT ooo cece cece ccstececreeeensssccentectceseens

2.2.1 Board of Directors and its Committees..........0..cccec cece cccceceecceeee beeeeee nee

2.2.2 Profiles of BIPA Board of Directors ..0...0...cccccceceecceececee.

3. Corporate Planning Aspects.....00.00..00..0cccccseccseeeces sees eves sve cetecceseeeee eee eevee aaifen ead ee

3.1 Introduction... eee

3.2 Strategic Pillars

3.3 Strategic Objectives... 00. cece

3.4 Strategy Mapping... cece cee cec ces secuesate coe tieteceeestecerevescencce

3.5 Strategic Planning Matrix... 0c cece ceeceeccecceelessesseeeeveeeeeeee ccc

3.6 Operational strategies... 0. ccc ce cececcssessescuvessescuseseeeeees

3.7 Summary o.oo

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4. Financia! Aspects for 2019/20

4.1 Introduction...............

4.2 Consolidated Financial Plan 2019/20............ccccsceccseseee

4.3 Statement of Comprehensive Income

4.4 Cash Flow Projections.....0.00.000.00..cecscccccccceesecececesceee

4.5 Statement of Financial Position... 0.0.0 occcccceccccecoeceee.

4.6 Projected Ratios...........0000..0 ceca

5. Situational Analysis ...000000.00000000...

5.1 Introduction... ec eeeeee

5.2 Macro Analysis.................

5.3 Micro Analysis.......0. 200.0000 cc cececetecceeececeesceeescoeteeeeees re

5.4 Critical success factors o.oo...

6. Strategic Direction and Execution PLAN. eect ects ce teeceecs see veesasterssssvsutesesutrtiesces

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6.1 Introduction........0..0.0000..

6.2. Risks identification.....000.0000.0...

6.3 Risk Mitigation efforts & challenges...

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Se

Message of the Board

Chairperson

TTY

‘aid fmeat ron

The Board presents the approved Business and Financial Plan (BFP) of the Business and

Inteliectual Property Authority (BIPA) to implement the strategic themes stipulated in the BIPA

Strategic Pian 2019/20 — 2020/22.

The Board is well aware of its role in guiding BIPA towards achieving its strategic vision and,

its obligation to ensure that the Authority operates in the best interest of its stakeholders and

in compliance with the relevant Namibian legislation and the principles of sound corporate

governance.

Within this context, the Board has approved the BIPA Business and Financial Plan 2019/20

and is satisfied that BIPA will accomplish its objectives by carrying out the identified activities.

The Board advocates for the efficient utilisation of the Authority's human and financial

resources, and calls for prudent management of the budget, transparent procurement process

in accordance with the provisions of the Public Procurement Act and, be accountable to the

Namibian Government, BIPA clients and Namibian people.

The Board stresses that the Business and Financial Plan 2019/2020 puts the Authority on

course towards becoming financially relevant and sustainable and ultimately, financially self-

supportive.

The Board actively supports the efforts of the CEO and the Senior Management team in their

quest to ensure that the Authority becomes an institution of excellence.

Date

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PROPTR TY AUTHORITY

The Business and Intellectual Property Authority (BIPA) is a public enterprise (PE) under the

Ministry of Industrialisation, Trade and SME Development (MITSMED) in terms of the BIPA

Act, 2016 (Act No. 8 of 2016).

For the Authority to successfully fulfil its mandate, the Board has directed the CEO and Senior

Management team to revise the BIPA Strategic Plan for the 3-year period 2019/20 to 2021/22,

to align its strategic objectives and operational targets with the available resources serves as

a guiding framework in achieving and promoting the:

e Financial Sustainability

e Economic Growth

e Stakeholder Management

e Operational Excellence

e Human Capital Excellence

In striving to realize the strategy, and notably support the strategic theme of ensuring financial

stability, the organisation furthermore specified its key outputs for the 2019/20 financial year

within this Business and Financial Plan (BFP). The plan serves as an _ integrated,

comprehensive and measurable tool to ensure alignment between the activities of all

departments; and is supported by a complete situational and risk analyses.

The Board, CEO and Senior Management team of BIPA recognise that the institution is a key

player in developing Namibia's economy and wealth. Therefore, the BFP, which is primarily

focused on core business process automation is regarded as a crucial building block towards

achieving BIPA’s mandate; and the goals of Vision 2030.

Ms. Vivienne E. Katjiuongua

Chief Executive Officer