BIPA Annual Report 2020 – 2021
- Category
- Company strategy documents
- Size
- 3.3 MB
ANNUAL
REPORT 2020/2021
PROPELLING RESILIENCE FOR
SUSTAINABLE BUSINESS GROWTH
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 1
OUR THEME:
“PROPELLING RESILIENCE FOR
SUSTAINABLE BUSINESS GROWTH”
In a Financial Year that has seen the emergence of the Covid-19 pandemic
as an economic disruptor, this annual report spotlights BIPA’s efforts which
were meant to ensure that despite the challenging terrain, the business
industry was able to pull together towards recovery and subsequently,
thriving. Under the theme propelling resilience for sustainable business
growth, BIPA’s core activities for the 2020/21 Financial Year were centred
on responding to the pandemic through solutions that promote sustainable
business practice, economic empowerment, employment creation and
stimulation of Namibia’s ailing economic growth.
The reporting period is also a Financial Year that affirms the Authority’s
graduation from 100% government funding in its inception in 2017 to
full self-funding which is a huge step in the Authority’s growth agenda.
In essence, the theme of this annual report is fundamentally premised
on how BIPA has over the past five years remained a valuable organ
of our broader society and has played a key role of being a catalyst in
transforming the Namibian economy through granting, registering, and
protecting business and intellectual property rights.
As such, the theme of this report equally celebrates all frontline businesses
that rose above other during this pandemic. The ordinary business that
had an extraordinary impact on the Namibian people and the economy.
Thank you!
2 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
TABLE OF CONTENTS
1. Acronyms and Abbreviations 4
2. 2020/2021 at a Glance – Key Performance Stats 5
3. Foreword: Board Chairperson 6
4. CEO’s Overview 10
5. About BIPA 12
6. Corporate Governance 18
7. Internal Audit and Risk management 26
8. Executive Management 30
9. Regulatory Update 34
10. Towards Enhanced Stakeholder Confidence 36
11. Our Core Functions 39
12. Annual Financial Statements 74
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 3
1 LIST OF ACRONYMS AND ABBREVIATIONS
AA Affirmative Action
ARIPO African Regional Intellectual Property Organisation
BIPA Business and Intellectual Property Authority
BRS Business Registration Services
CC Close Corporation
CEO Chief Executive Officer
ERP Enterprise Resource Planning
FRAC Finance, Risk and Audit Committee
FY Financial Year
GLEC Governance, Legal and Ethics Committee
HCM Human Capital Management
HRRC Human Resources and Remuneration Committee
ICSF Integrated Client Service Facility
ICRS Integrated Company Registration System
IP Intellectual Property
IPAS Industrial Property Administration System
IPR Intellectual Property Rights
ICAN Institute of Chartered Accountants of Namibia
ICT Information and Communication Technology
IT Information Technology
MITSMED Ministry of Industrialisation, Trade and SME Development
NIPA Namibia Institute of Professional Accountants
N$ Namibia Dollar
PCT Patent Cooperation Treaty
ROI Return on Investment
SME Small and Medium Enterprise
MSME Micro, Small and Medium Enterprises
SOE State-Owned Enterprise
SPPC Strategic Planning and Projects Committee
UNAM University of Namibia
WIPO World Intellectual Property Organisation
4 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
2 2020/2021 AT A GLANCE
HALF A MILLION
SPENT TO FIGHT
COVID-19
IP REGISTRATIONS
INCREASED BY N$101.6 MILLION
50% REVENUE (133%
INCREASE)
KEY PERFORMANCE
STATISTICS
FOR THE 2020/21 OPERATIONAL
15% INCREASE EXPENDITURE
IN NAME FINANCIAL YEAR REDUCED BY
RESERVATIONS N$11 MILLION
10 000 EMPLOYEE
NEW BUSINESSES PERFOMANCE
REGISTERED SCORE OF 3.77
(OUT OF 5)
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 5
FOREWORD
BY THE BOARD
CHAIRPERSON
Riundja Ali Kaakunga (Othy)
Chairperson of the Board
6 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
FOREWORD BY THE
3 BOARD CHAIRPERSON
I am once again honoured to present this report on As a Board, we are ultimately accountable for the
behalf of the BIPA Board of Directors and re-affirm our governance and performance of the company. This was
commitment to provide good governance and financial particularly true in a year that frequently presented new
oversight to ensure that the Authority carries out its issues – issues that demanded the collective expertise of
mandate effectively and efficiently. I write this foreword board and management members to address matters in
in full view and acknowledgement that the 2020/2021 the best interests of the authority and all its stakeholders.
Financial Year has clearly showed the critical importance
of being adaptable to the changing environment owing Apart from our collective and decisive actions, I also
to Covid-19. In this regard, the Board demonstrated its believe the functioning of the Board Committees has
agility in adapting rapidly so that it could continue to been effective this year, as is supported by the Board
demonstrate value to BIPA while finding new ways to evaluations done during the year. Good progress has
enhance its governance oversight role. been made with the review of some policies to ensure
continued alignment with the BIPA way, and a range
Events of the reporting period make it clearer that we are of new policies are on their way to strengthen ethical
making progress, and our financial performance continues conduct and effective delivery of the BIPA mandate.
to demonstrate on-going improvements despite some
of the setbacks we have encountered from unforeseen Indeed, the events of the reporting period have reinforced
circumstances presented by the on-going pandemic. the concept of stakeholder inclusivity and the ethical
obligation for us to consider all stakeholder groups in
responding to a crisis. Safety remains our top priority and
“Growing revenue is a focus at every Board meeting. We continue to promote
a safety culture that brings everyone home safely, every
coupled by expenditure day and we are proud to be considered as a safety leader.
This year we gave additional consideration to the effect
containment has of COVID-19 on the safety,physical and mental health of
our people. Our team put in tremendous effort to keep
characterised this each other safe, resulting in no Covid-19 fatalities in the
reporting period.
Financial Year despite
I also remain optimistic about the future of BIPA. We
a need for further cost believe we are focusing on the right things to strengthen
our business. The calibre of management that we have,
optimisation as well as the commitment that they have demonstrated to the
cause, and the ability to deliver, gives one confidence that
applying due attention ultimately the additional experience from the setbacks of
the pandemic will allow us to more dexterously deliver
to automation, systems the strategy going forward.
enhancements, and Conditions ahead appear to be challenging. It seems that
Covid-19 will be with us for some time and there is little to
advancements in suggest that economic conditions will recover in the short
term. Our industry is likely to remain under pressure and
technology.” the registration of new businesses is also likely to remain
subdued owing to the prevailing tightened business
climate.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 7
FOREWORD BY THE BOARD CHAIRPERSON (CONTINUED)
We will continue to improve our understanding of
stakeholder needs and to use the new ways of engaging to
identify initiatives that can continue to create value for our
stakeholders.
Lastly, I want to thank our Line Minister of Industrialisation and
Trade, Hon. Lucia Iipumbu for her leadership and unwavering
support. Equally, I take this opportunity to thank our CEO who
with the help of her Executive team has done tremendously
well over the reporting period. To my fellow Board Members,
a word of appreciation for your commitment and to the
employees of BIPA, thank you for your loyalty and hard work.
Riundja Ali Kaakunga (Othy)
Chairperson of the Board
8 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
CHIEF
EXECUTIVE
OFFICER’S
OVERVIEW
Vivienne Katjiuongua
Chief Executive Officer
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 9
CHIEF EXECUTIVE OFFICER’S
4 OVERVIEW
It is with sheer delight to report that in the face of on- In the coming Financial Year, containment of costs and
going Covid-19 headwinds, our management was able to broadening operational channels to increase revenue
exhibit resilience in responding to the changes brought by will remain key priorities that will help the Authority
the pandemic in the 2020/21 Financial Year. Indeed, this contribute to national development.
challenging period in which a key priority was to balance
the competing needs of effectively managing urgent Operational Effectiveness
work with strategic goals, we succeeded in embedding During the year under review, management had to
anti-fragility across our business to increase our ability to promptly utilise the learnings from setbacks to improve
manage and thrive through major disruptions. efficiencies and enhance the business going forward. Our
strategy, resolve and resilience were tested time and again.
A Sustained Financial Perfomance But, thanks to the astounding innovation and creativity of
With a subdued economic environment that was our team we successfully navigated the stormy waters
characterised by Covid-19 regulation lockdowns, the of the year. Having registered at least 92 000 business
Authority delivered a sustained financial performance over the past five years, the businesses registered in this
which affirmed BIPA’s graduation from 100% government Financial Year exceed 10 000 despite Covid-19 lockdowns
dependence in 2017 to self-funding. This was backed by and reduction in economic activity.
our financial results that indicate resilience, operational
progress indicating a notable reduction in operating costs Moreover, a total of 29 650 name reservations were
by N$11 million. While the reduction in operating costs submitted in the 2020/21 financial year, compared to
was pivotal in the recessionary economy that Namibia 25 699 in the 2019/20 Financial Year representing a 15%
finds itself in, the Authority managed to increase its increase in name reservation applications. It is also worth
revenue to N$101.6 million, a 17% increase up from N$87 noting that 11 840 new files were indexed between April
million in the previous Financial Year. 2020 to March 2021 of which 9 088 files were available
upon request while 2726 files were in circulation upon
request. To serve our stakeholders better, BIPA established
“Positive returns were the annual return work stream in February 2021. The
stream was established with the purpose of managing
recorded particularly in annual returns in a more structured and efficient manner,
as well as to cater for the processing and update of legacy
Annual Duties which were annual returns.
the biggest source of To enhance our processes, the Copyright Legal Framework
took centre stage in the period under review. This legal
revenue in the reporting framework will ensure effective and sound protection
of works falling in the copyright protection space. The
period. Revenue streams review of the current Copyright law was necessitated by
the changes in technology that require the protection of
such as ARIPO and Copyright content in the digital environment. It also aims
to promote and stimulate creativity around Copyright.
investment accounts Furthermore, the Authority has finalised the draft
Intellectual Property (IP) Tribunal rules and presented the
performed above budget, said rules to the Ministry of Justice’s Legislative Drafting
department for consideration and drafting. These
providing a timely boost progressive reforms are geared towards enhancing the
delivery of our mandate and to enable us to give more to
for the Authority.” our stakeholders.
10 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
CHIEF EXECUTIVE OFFICER’S OVERVIEW (CONTINUED)
Looking Ahead
We have done much in the past year to strengthen the moral
fibre of the business and regain the trust of our stakeholders.
The coming year will be no different with emphasis on serving
our publics better. While the economic environment is
expected to remain challenging with a long road to recovery
post Covid-19 , it is my utmost belief that we are on track
to build on the positive and sustainable impact that we have
made in this Financial Year. Our future prospects remain
optimistic to optimally use our resources as well as effectively
execute our Corporate Strategy.
Appreciation
I would like to appreciate the support of all our stakeholders,
particularly our employees who have been instrumental in
what we have accomplished in the 2020/21 Financial Year.
Equally, I thank the Board for their guidance and strategic
oversight towards realising our vision for a reimagined
BIPA. Sincere gratitude goes to our Line Minister, Hon. Lucia
Iipumbu for her support and visionary leadership which we
will always cherish.
Vivienne Katjiuongua
Chief Executive Officer
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 11
5 ABOUT BIPA
12 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
“Passion, creativity,
and resilience are the
most crucial skills in
business. If you’ve got
those, you’re ready to
embark on the journey.”
- Jo Malone
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 13
5.1 OUR BUSINESS MODEL
5.2. Purpose
BIPA is mandated to regulate and administer the registration of business and industrial property in terms of applicable
legislation with the objective of facilitating economic growth and development, promoting investment and creating
employment through enhancing the efficient protection of business and intellectual property in Namibia.
Simultaneously, BIPA is mandated to promote the conduct and use of business and intellectual property in Namibia; facilitate,
streamline, simplify and harmonise the business and industrial property procedures, registrations, filings and searches
to expedite economic growth and development; and to enhance the efficient exchange and distribution of information.
Protection of intellectual property rights encourages innovative economies, enriches individuals and companies, preserves
wealth and saves lives.
BIPA is also tasked with the registration of other forms of companies including Associations not for Gain registered under
Section 21 of the Companies Act, 2004 (Act No. 28 of 2004), Close Corporations and Defensive Names. This function is not
only a vital enabler of a stable and thriving economy, but also contributes to government’s greater developmental goals of
poverty eradication, the alleviation of unemployment and bridging the inequality gap amongst Namibians.
Against this background, the objectives of BIPA as outlined in section 2 of the Act are:
• To foster economic growth and development, and promote investment and employment and the efficient protection
and administration of business and intellectual property in Namibia;
• To consolidate the various offices and officials involved in the registration and administration of business and
intellectual property;
• To facilitate and promote the efficient and effective registration of business and intellectual property and to keep
and administer the required registers;
• To promote the conduct and use of business and intellectual property in Namibia;
• To facilitate, streamline, simplify, harmonise and expedite business and intellectual property procedures,
registrations, filings and searches; and
• To enhance the efficient exchange and distribution of information.
14 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
5.2. Vision 5.3. Mission
Our vision is “To be the catalyst of economic We protect intellectual assets and make doing
growth for a transformed business landscape business possible in Namibia.
and an innovative nation.’
5.4. Values
Values are important building blocks to create a high
performance and innovative culture for our people. This creates
a common and shared purpose and encourages the active
participation of each staff member to live our values through
their behaviour and decision making.
Our values are:
• Accountability
• Service Excellence
• Teamwork
• Empowerment
• Integrity
• InnovatiOn
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 15
5.5. Themes
The following themes are strategically important and create distinct focal clusters against which objectives can be
defined:
• Financial Sustainability. BIPA aims to become a self-sustaining public enterprise by improving its revenue
generation.
• Stakeholder Confidence. BIPA is mandated to provide services to its customers and collaborate with its
stakeholders to deliver value to its customers.
• Internal Process and Governance. To ensure that the organisaiton is able to meet the set customers and
stakeholders’ objectives, BIPA has planned to improve its internal processes and governance framework.
• Operational Excellence. BIPA is focused on its core assets, which are its people.
5.6. BIPA Organogram
ORGANISATIONAL STRUCTURE
BOARD OF
DIRECTORS
STRATEGIC SUPPORT FUNCTIONS
CHIEF INTERNAL
AUDITOR, COMPANY
RISK AND SECRETARY
INVESTIGATIONS SERVICES
CHIEF EXECUTIVE
OFFICER
MANAGER:
BUSINESS
STRATEGY
STRATEGIC BUSINESS UNITS [AS PER MANDATE]
EXECUTIVE:
EXECUTIVE: EXECUTIVE: MARKETING, EXECUTIVE: EXECUTIVE:
EXECUTIVE: CORPORATE EXECUTIVE:
INFORMATION & LEGAL & COMPANY INTELLECTUAL BUSINESS
HUMAN CAPITAL COMMUNICATION FINANCE &
COMMUNICATION SECRETARY PROPERTY REGISTRATIONS
MANAGEMENT &CLIENT ADMINISTRATION
TECHNOLOGY SERVICES MANAGEMENT SERVICES SERVICES
SERVICES
16 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
5.7. Legislative and other mandates
It is BIPA’s purpose to administer legislation relating to business registration and intellectual property regulations. Its
mandate encompasses companies, close corporations, trademarks, patents, designs, aspects of copyright legislation and
enforcement of rules and regulations in the following areas of law:
Legislation Mandate
Business and Intellectual Property Authority Facilitate and promote the efficient and effective registration of business
Act, 2016 (Act No. 8 of 2016) and industrial property in Namibia.
Register companies, maintain data, regulate governance of and
Companies Act, 2004 (Act No. 28 of 2004) disclosure by companies, resolve disputes, educate and inform about all
laws, non-binding opinions and circulars, policy and legislative advice.
Close Corporation Act, 1988 Register close corporations, maintain data, and regulate governance of
(Act No. 26 of 1988) and disclosure by close corporations.
Industrial Property Act, 2012 Register and protect trademarks, industrial marks, utility models,
(Act No. 1 of 2012) patents.
Copyright and Neighbouring Rights Register copyrights, maintain data, resolve disputes, and provide
Protection Act, 1994 (Act No. 6 of 1994) non-binding advice to the public.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 17
6 CORPORATE GOVERNANCE
18 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Resilience is all about
being able to overcome
the unexpected.
Sustainability is about
survival. The goal of
resilience is to thrive
- Jamais Cascio
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 19
6.1 BOARD OF DIRECTORS
BIPA BOARD MEMBERS’ QUALIFICATIONS
Mr. Riundja Ali Kaakunga (Othy): Chairperson
Mr. Kaakunga holds an LLM in International Economic Law with
distinction from the University of Warwick, as well as an LLB (Hons).
Mr Riundja has more than 19 years of executive management and
governance experience in areas of Commerce, Trade and National
Quality Infrastructure Development. He was the founding CEO of the
Namibian Standards Institution (NSI).
Dr. Martha Uumati: Vice Chairperson
Dr. Uumati holds a Doctorate of Philosophy in Fisheries Biology
and Fisheries Management from the University of St Andrews,
Scotland (UK) and several undergraduate qualifications in fisheries
Management from the University of Bergen, (Norway). Dr Uumati is
currently the Managing Director of Erongo Marine Enterprises. She
has earned valuable management and governance experience in a
number of high-profile roles.
Mr. Fritz C. Jacobs
Mr. Jacobs is an certified Engineer by profession, he holds a Master
of Science in Engineering from the University of Cape Town (UCT)
as well as a Bachelor of Science degree in Engineering from the
University of Cape Town. He has over 25 years of corporate and
private sector experience, ranging from consulting engineering,
project management and telecommunications. He is Currently the
Chief Operating Officer at Namibia Power Utility (NamPower).
20 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
BIPA BOARD MEMBERS’ QUALIFICATIONS (Continued)
Ms. Lovisa Indongo-Namandje
Ms. Namandje is a legal practitioner by profession and currently
employed as the General Manager: Pension Funds & Friendly Societies
at Namibia Financial Institution Supervisory Authority (NAMFISA).
She holds a Bachelor of Law (LLB) from the University of Namibia as
well as a MSc Degree from Cardiff University, (UK).
Ms. Chaze Nalisa
Ms. Nalisa holds a Bachelor of Commerce from the University of
Namibia as well as an Honours Degree in Industrial and Organisational
Psychology from University of South Africa (UNISA). She is currently
employed by Namibia Investment Promotion and Development Board
(NIPDB). Her area of expertise is Human Resources Management.
Ms. Seno M. Namwandi
Ms. Namwandi holds a Bachelor of Science in Molecular Stellenbosch
University (RSA) as well as a Masters in Intellectual Property from
Africa University, Zimbabwe. She is well versed in Intellectual Property
rights.
Mr. Ignatius K. Thudinyane
Mr. Thudinyane holds a B. Com Hons. Economics from the University
of South Africa (UNISA) and an LLB from the University of South Africa
(UNISA). His expertise includes Finance, Economics, law and ensuring
adherence to best practice in Corporate Governance.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 21
6.2. Board governance structure
BIPA’s governance structure is similar to that of other Public Enterprises in that the BIPA Board reports to a Line Ministry,
which is the Ministry of Industrialisation and Trade. The CEO of BIPA reports to the Board as part of senior management.
6.3. Powers
The role, function and powers of the Board, its members and committees, and its relationship to other structures of BIPA
are determined by law, the Governance Framework, corporate governance best practices, the enabling Act, and decisions
and policies of the Board. The Board is responsible for the strategic direction and control of BIPA and has the power to make
any decision in respect of the institution, in as far as their powers and fiduciary duties extend. The Board is responsible for
collectively promoting and safeguarding the long-term success of BIPA. It manages the affairs of BIPA:
• In the best interest of BIPA, with due regard to the interests of its stakeholders; and
• In compliance with Namibian legislation, principles of sound corporate governance and Board policies.
6.4. Roles and responsibilities
It is the responsibility of the Board to guide BIPA to achieve its purpose by the powers conferred on it by the enabling Act,
the Board Charter and other Board decisions and policies. The Board delegates day-to-day management and administration
of BIPA to the CEO, who is supported by Executive Management. The CEO is accountable to the Board.
The following powers are reserved for the Board:
• Appointing the CEO;
• Approving the annual budget, annual business plan and strategy;
• Approving the annual procurement plan;
• Establishing sub-committees of the Board;
The Board has the power to make rules relating to:
• the convening of, and procedures at meetings of the Board or a committee of the Board;
• the management of the affairs of BIPA and execution of its functions;
• any matter which in terms of the BIPA Act is required or permitted to be prescribed by rules;
• generally, any matter which the Board considers necessary to give effect to the objectives of BIPA;
Furthermore the Board has the responsibility of:
• Approving policies, including those relating to remuneration and investment;
• Remuneration of the CEO and Executive Management members;
• Approval of BIPA’s organisational structure, including creating new positions and their grading;
• Approval of Annual Reports including Annual Financial Statements.
The Board delegates various other matters to the Board Committees, as specified in the Terms of Reference of each
committee. The Board Chairperson is responsible for setting the ethical tone of the Board and the Authority, and providing
overall leadership, overseeing the development of the Board plan and presiding over Board meetings.
22 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
6.5. Board performance assessment
The BIPA Board concluded a Governance Agreement and Performance Agreement with the Minister responsible for the
Registration of Business and Industrial Property, in terms of the State-owned Enterprises Governance Act, 2006 as amended
by the SOE Governance Amendment Act, 2015 (Act No. 8 of 2015) and the Business and Intellectual Property Act, 2016 (Act
No. 8 of 2016). The Board’s performance is assessed against Key Performance Indicators (KPIs) identified by the Minister.
6.6. Board training and development
The Board is committed to ensuring that it has the right balance of skills, experience and diversity. Therefore, continuous
training, education and development is made available to Board members. To ensure training is relevant, a needs assessment
and gap(s) identification survey is regularly undertaken.
Board training and development events which took place in the 2021 financial year.
Event Date
Strategic workshop 1 – 4 December 2020
Board induction 03 November 2021
Benchmarking Visit to various Jurisdictions with similar mandates March 2022
6.7. Attendance
Human
Finance, Risk Governance, Strategy, Projects
Resource and
Board Meeting and Audit Legal and Ethics and Procurement
Board Member Remuneration
(4 Meetings) Committee (4 Committee (4 Committee (3
Committee (4
Meetings) Meetings) Meetings)
Meetings)
Kaakunga 4/4 N/A 4/4 4/4 3/3
Uumati 1/4 3/4 N/A N/A 1/3
Indongo-Namandje 3/4 4/4 2/4 4/4 N/A
Namwandi 4/4 N/A 2/4 4/4 3/3
Thudinyane 4/4 4/4 N/A 0/4 N/A
Jacobs 2/4 3/4 0/4 N/A 0/3
Nalisa 3/4 N/A 4/4 N/A N/A
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 23
6.8. Board Committees
In terms of the governance framework, and in terms of delegated authority from the Board, the Board may determine what
matters are reserved for final decision-making by the Board or Board Committees as opposed to those that require the
Board’s or Board Committees’ consideration before a final decision is made. All other matters, not specifically reserved by
the Board and as stipulated in the delegation of authority, are delegated to the Chief Executive Officer (CEO) subject to the
obligation to report all material matters to the Board.
In the year under review, all four Board Committees’ Terms of Reference were reviewed and approved by the BIPA Board at
its 3rd quarterly board meeting held on 15 March 2021. These Terms of Reference set out duties and responsibilities of the
Board Committees without giving the Board such powers. They also affirm the composition and meeting procedures of the
Committees.
The sub-committees of the Board are:
• Finance, Risk and Audit Committee (FRAC);
• Human Resource and Remuneration Committee (HRRC);
• Governance, Legal and Ethics Committee (GLEC);
• Strategic Planning and Projects Committee (SPPC).
6.8.1 Finance, Risk and Audit Committee (FRAC)
Chairperson of the FRAC: Mr Ignatius Thudinyane
The purpose of the Finance, Risk and Audit Committee (FRAC) is to oversee
responsibilities relating to financial planning, audit processes, financial reporting, the
system of corporate controls and risk management, and to make recommendations
to the Board for approval when appropriate. In the process of overseeing BIPA’s audit
procedures, FRAC is given the necessary resources to carry out its responsibilities,
including the authorisation to engage independent counsel and other advisors.
6.8.2 Human Resource and Remuneration Committee (HRRC)
Chairperson of the HRRC: Ms Chaze Nalisa
This committee is responsible for developing formal and transparent policies and
procedures on BIPA remuneration, and for determining the remuneration packages
of BIPA Management. The Committee upholds the principle that the financial reward
offered should be market related to attract highly qualified employees to enable the
institution to fulfil its mandate.
24 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
6.8.3 Governance Legal and Ethics Committee (GLEC)
Chairperson of the GLEC : Ms Lovisa Indongo-Namandje
The Governance Legal and Ethics Committee (GLEC) provides legal support to the
Board. The primary role of the GLEC is to deliberate, consult, comment and assist the
Board regarding existing and pending legislation and other legal matters.
6.8.4 Strategic Plan and Project Committee (SPPC)
Chairperson of the SPPC: Dr Martha Uumati
The Strategic Plan and Project Committee (SPPC) discusses, formulates, recommends
and provides advice for strategic and operational implementation of key objectives on
all capital and maintenance project related matters.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 25
7 INTERNAL AUDIT AND RISK MANAGEMENT
26 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Resiliency is the
ability to spring back
from and successfully
adapt to adversity.
- Nan Henderson
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 27
7 INTERNAL AUDIT AND RISK MANAGEMENT
The Authority’s risk management goal is premised on the need to ensure the proactive identification, understanding and
assessment of risks. In the reporting period, the Authority made significant progress in the development of a tailored risk
management process, streamlined to our requirements. At all times, the risk management approach is pragmatic and value
oriented. This is achieved through the integration of robust risk assessments as part of the routine decision-making process.
In essence, the Authority prioritised its ability to tolerate and accept a certain amount of risk in order to achieve its strategic
goals, the development of risk registers and the attachment of weightings and significance to the identified risks. Constant
evaluation and re-rating of identified risks, and mitigation of identified risks remains an on-going process.
7.1. Risk oversight
To ensure that risks are well managed at BIPA, the Board, through the Finance Risk and Audit Committee (FRAC) ensures an
oversight role and the processes by which the Authority manages and mitigates business risks. The governance processes
within BIPA include elements such as definition and communication of corporate control, key policies, Enterprise Risk
Management (ERM), regulatory and compliance management and oversight. FRAC thus creates a layer of oversight that is
pivotal in protecting the Authority against various risks.
7.2. Risk response
In the 2020/21 Financial Year, BIPA managed to respond effectively to a majority of its emerging risks. The Authority was
confronted with 33 corporate risks in total. Of these, 58% were mitigated and closed, 9% are in progress, 3% are planned and
30% of the risks are behind schedule. This reality is depicted in the chart below:
PROGRESS OF RISK IMPLEMENTATION FOR THE 2020/21 FY
30%
58%
3%
9%
Final test and maintain In progress Planned Behind schedule
28 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
7.3. Towards enhanced risk management
To enhance the management of risk within the Authority, a number of initiatives have been introduced over the past five years.
Apart from a fraud hotline, a workflow as part of the process re-engineering project was developed and implemented. Risk
management efforts were extended through providing training on all policies as soon a policy was approved; developing and
implementing a policy development guide; developing standard operating procedures for BRS; developing and implementing
a change management framework; enhancing controls and audit trails related to user access across all systems; enhancing
systems security procedures for accessing information and improved physical security over all documents and files.
7.4. Internal audit
The Internal Audit function independently audits and evaluates the effectiveness of the risk management, internal controls
and governance processes in BIPA. In addition, Internal Audit provides consulting services to add value to the Authority’s
operations, promote high standards of corporate governance and risk management in BIPA and to lead with innovative and
best practices and approaches. The function also helps co-ordinate and promote a risk culture to ensure that all irregular
activities are investigated.
During the year, Internal Audit focussed on implementing and testing the Business Continuity (BC) plan, continuously updat-
ed the corporate risk register, implemented the Audit Plan.
Equally, the division conducted four audits, namely the procurement processes audit, payroll processes audit, the on-going
projects governance audit and the special investigation reports audit.
7.5. Legal advice and company secretarial service
The division performs two key responsibilities for the Board and Executive Management which are legal advisory services,
and secretarial and governance services. In rendering secretarial and governance services, the division reports to the Board
and the Board Committees, specifically the Governance, Ethics and Legal Committee (GELC) and the Human Resources and
Remuneration Committee (HRRC).
In the period under review, the division provided secretarial support to the Board and its committees, developed Board char-
ters and Board Committee Terms of References, developing Board performance and governance agreements, and setting key
performance indicators to measure Board performance. Furthermore, the division was also instrumental in assessing Board
training needs and facilitating training.
7.6. Future outlook
The Risk Management function is well established, and tasks related to compliance and risk management have been planned
for implementation during the next financial year.
In executing the legal services responsibility, the office continued to effectively execute the following functions:
• Reviewing legislation;
• Enabling the Authority to better regulate BIPA-related services in terms of the applicable legislation adminis-
tered by BIPA;
• Ensuring that BIPA defends or opposes litigious actions against it;
• Providing legal advice and support regarding the Authority’s operations;
• Providing advice to the Board, the office of the CEO and its business units/departments on all laws applicable
to the registration and administration of Intellectual Property and Businesses administered by the BIPA, as well
as on any other relevant laws.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 29
8 EXECUTIVE MANAGEMENT
30 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Strength and growth
only come through
perseverance
- Bernard Nolan
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 31
8.1 EXECUTIVE MANAGEMENT TEAM
The following members held executive positions during the financial year 2020/2021:
Vivienne Katjiuongua Immanuel Haihonya Jones Lubinda
Chief Executive Officer (CEO) Acting Executive: Executive:
Human Capital Management Finance and Administration
Ainna Kaundu
Veiko Muronga Laura Tjombonde
Executive:
Executive: Information and Executive:
Intellectual Property Service
Communication Technology Business Registration Services
Vacant Ockert Jansen
Chief Legal and Company Secretary Executive: Marketing,
Corporate Communication and
Client Management Services
32 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
8.2. Office of the Chief Executive Officer
The CEO or the person acting in this position is responsible
for executing the operations of BIPA. The CEO is responsible
for implementing the Strategy set by the Board and ensures
that:
• Proper accounting and audited records are kept;
• Financial statements and a report on the activities of
the organisation are submitted to the Minister of
Trade and Industrialisation and the Minister of
Public Enterprises;
“The CEO is
•
•
Risks within the organisation are managed;
Relevant legislation is complied with;
responsible
•
•
Relevant technology and processes are in place;
The employees are appropriately skilled;
for implementing
•
•
Stakeholder relationships are effectively managed;
Relevant Board approved policies are in place, and
the Strategy set
• Best practices in governance are in place. by the Board”
The CEO also serves as the Registrar of Business and Industrial
Property in terms the BIPA Act, 2016 (Act No.8 of 2016) and
is entrusted with the day-to-day running of a sound entity
that enhances the efficiency and effectiveness of business
and IPR protection through registration in Namibia. Together
with the executive management team, the CEO guides the
implementation and successful execution of BIPA’s strategic
vision, objectives and activities.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 33
9 REGULATORY UPDATE
9.1. Development of the Copyright Bill
The development of a Copyright Legal Framework took centre stage in the period under review. This legal framework will
ensure the effective and sound protection of works falling within the copyright protection space. The repealing of the current
Copyright and Neighboring Rights Protections Act, 1994 (Act No. 6 of 1994) is necessitated by the changes in technology that
require the protection of copyrighted content in the digital environment. It also aims to promote and stimulate creativity
around copyright. To ensure stakeholder consultation and engagement, the Authority held regional consultations on the
Copyright Working Document in all 14 regions from 5 to 29 March 2021.
The objective of this exercise was to:
• Raise awareness on the Copyright Act Review process and to educate and inform the general public on the new
proposed changes contained in the working draft.
• Discuss the impact of the working document on society, the relevance and the benefits of having a comprehensive
copyright law.
Consultations were further aimed at garnering inputs and comments from the general public and interested parties on the
draft working document with the fundamental objective of creating a balanced copyright legal framework.
The sessions were cumulatively attended by more than 400 people, although individuals sessions were within the parameters
of the Covid-19 regulations. The attendees were from various sectors such as teachers, business owners, artists, librarians,
traditional authorities, law enforcement officers, cultural workers, film producers, and media and legal experts. The picture
below shows some of the attendees during the consultative sessions.
34 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
9.2. Review of the Companies and Close Corporations Acts
BIPA is in the process of developing a new Business Entity Legal Framework in terms of Section 5(1)(j) of the Business and
Intellectual Property Authority Act, 2016 (Act No. 8 of 2016). A comprehensive legislative review project plan was approved
by the Board in the previous Financial Year and management has procured the services of a legal drafter. In the reporting
period, the drafter commenced with the review of documents as per the work plan.
9.3. Industrial Property Tribunals
Furthermore, BIPA finalised the draft Intellectual Property (IP) Tribunal rules and presented these to the Ministry of Justice
for final consideration and approval.
The rules were also shared with stakeholders for input and comments. After the input and comments were incorporated in
the rules, it was submitted to the Government legal drafters.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 35
10 TOWARDS ENHANCED STAKEHOLDER CONFIDENCE
10.1 Overview
Sustainable value creation depends on successful engagement with stakeholders. Using our values as the basis of all
stakeholder exchanges, BIPA’s Marketing, Corporate Communications and Client Services Department aimed to engage
proactively with those who impact the Authority. In the reporting period, the department prioritised the promotion of
stakeholder confidence, a key pillar of BIPA’s five-year strategic plan.
BIPA values the importance of positive engagement and collaboration with all stakeholders in order to support the
development of the industry throughout the country. Being in an industry that plays a pivotal role in economic development,
it is important that all players within the sector fully appreciate their importance.
The Authority’s approach to stakeholder engagement is aimed at building and maintaining sound, transparent relationships
that help BIPA achieve more and do better. The goal of engagement initiatives is to understand stakeholder needs and
expectations and respond accordingly.
10.2. Building lasting relationships
For the period under review, the department managed to successfully engage 29 key stakeholder groups. Engagements were
targeted at BIPA clients, business registration consultants, accounting and auditing firms, inventors and innovators, IP lawyers
and consultants, the media and relevant Ministries to name a few. The BIPA CEO further ensured regular communication and
meetings with the BIPA board, the Ministry of Industrialisation and Trade, and staff members.
36 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
The objectives of all stakeholder engagement activities were:
• To adopt a proactive role in communicating with our internal and external stakeholders
• To establish a clear understanding and awareness of the role of the Authority among key target audiences
• To ensure that honest, accurate information is delivered in an open, effective and timely manner
• To be the central contact point, both internally and externally, for information on issues concerning the overall work
and objectives of the Authority
Apart from engaging stakeholders on a departmental level, the Marketing, Corporate Communications and Client Services
division made pertinent efforts to maintain two-way communication with the media. This was achieved through consistently
keeping media houses and journalists informed of activities happening at the Authority, actively responding to their requests
for information and inviting them to important events.
Due to the Covid-19 limitations on physical engagements during the financial year, the department made an improved
effort to enhance its social media communication with stakeholders. During year under review, the BIPA grew its Facebook
followership by 47% and its Twitter followership with 50%. Stakeholder engagements on the BIPA website increased by 103%.
Unfortunately, due to the lockdowns and limitations posed by the outbreak of the Covid-19 pandemic in 2020, BIPA was
forced to minimise its physical meetings and consultations, which affected the implementation of its stakeholder engagement
plan adversely.
10.3 Strengthening the BIPA brand
The reporting period also saw that Authority embark on an information campaign to address reputational issues which had
surfaced in the media. During 2020, as BIPA was in the process of digitalising, automating and e-streaming our services,
the Authority experienced challenges and growing pains that negatively affected client satisfaction and by default, had an
impact on public confidence and trust. These challenges, together with the impact of the Covid-19 pandemic, led to negative
publicity in the media in June 2020.
To counteract the negative publicity, BIPA made deliberate efforts to enhance its communications with the public, through
the media. The Marketing team distributed media releases to media institutions highlighting BIPA’s positive contributions
towards the Namibian economy. The team was especially successful in attracting media interviews and publicity regarding
the BIPA countrywide roadshow on the review of the Copyright Act in March 2021.
10.4. Customer service plan
The Authority has been in the process of implementing various initiatives to enhance the experiences of our clients with our
services. While the Customer Service Charter and Standard Operating Procedures are already adopted to ensure efficiency
and consistency of services rendered, the Queue Management System is in the implementation stage to efficiently manage
client queues, provide comfort and convenience to customers as they queue and enforce social distancing. Apart from this,
the business registration online services as well as the call centre are already both operational to allow customers to find
greater convenience in accessing BIPA services. To further enhance our customer service quality, the CRM system is in the
implementation stage under the ERP project, which will allow BIPA to log customer complaints, track them and manage them
efficiently. Also in the implementation stage is the automated customer notifications (SMS and email) services, which will
allow BIPA to notify clients of the status of their applications at every stage of processing so that they do not have to call or
visit the office personally.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 37
10.5. Strategic partnerships
In a bid to strengthen and create more strategic partnerships, the Authority and the Namibia Competition Commission
(NaCC) signed a memorandum of understanding (MOU) on 05 March 2021 in Windhoek. The agreement enabled the two
institutions to share data regarding the activities of business establishments, especially pertaining to restrictive business
practices and the competitiveness of industries. The objective of the MoU was to establish a management framework
between the NaCC and BIPA regarding the sharing of information on the parties’ systems. Cooperation between the
institutions ensure that business entities in Namibia have equitable opportunity to participate in the economy. It further
ensures that businesses are legally registered in an effort to drive business development in the country.
The MoU was entered into between, Vivienne Katjiuongua, Chief Executive Officer and Registrar of the Business and
Intellectual Property Authority and Vitalis Ndalikokule, Chief Executive Officer and Secretary to the Commission.
10.6. Future outlook
BIPA experienced a challenge in measuring its client satisfaction due to the absence of an efficient measurement model.
Satisfaction in the reporting period was measured by means of a monthly paper-pencil survey and a quarterly Facebook
satisfaction survey where customers would rate their level of satisfaction. A measurement framework has since been
developed and approved for implementation in the FY 2021/22. Furthermore, the Authority plans to obtain a CRM system
to help with logging, tracking and managing queries and complaints efficiently. This is coupled with relocating the Client
Services division to a premises in Robert Mugabe Avenue to provide a spacious and customer friendly service centre for
customers. Lastly, more customer outreach projects are planned for the coming Financial Year to educate customers on BIPA
services.
38 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11 OUR CORE FUNCTIONS
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 39
In the middle
of difficulty lies
opportunity
-Albert Einstein
40 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.1 BUSINESS REGISTRATION
11.1.1 Overview
The business registration department of the Authority delivers one of the core functions of the organisation, which is to
facilitate and promote the efficient and effective registration of businesses and to keep and administer the relevant registers.
This is guided by Section 5(b) of the Business and Intellectual Property Authority Act (Act No. 8 of 2016) which mandates
BIPA to regulate and administer the registration of businesses under the applicable legislation as follows:
DOMAIN NATIONAL LEGISLATION
Companies Act, 2004 (Act No. 28 Of 2004)
Provides for the establishment of the company registration office, appointment
Company Registrations
of the Registrar and for the incorporation, management and liquidation of
companies and incidental matters.
Close Corporation Amendment Act, 1994 (Act No. 8 Of 1994)
Provides for the establishment of the Close Corporation registration office,
Close Corporations appointment of the Registrar and the formation, registration incorporation,
management, control and liquidation of close corporations and for matters
connected therewith.
The Financial Intelligence Act, 2012 (Act 13 of 2012).
In terms of Section 4, the Registrar of Companies and Close Corporations
Companies and Close Corporations
annually collects and keeps accurate and up-to-date prescribed information
and report as required.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 41
11.1.2 Operational structure
To execute its role effectively, the Business Registration department has four divisions under it which ensure the execution of
the relevant Acts. They are as follows:
The New Business Registration Division Regional Business Registrations Division
Administers the registration of businesses for regional
• Administers the registration of new Company clientele. Functions performed are:
applications
• New business registration
• Administers the registration of new Close Corporations
• Maintenance and compliance
• Facilitates the online registration of businesses
• Annual returns, deregistrations and liquidations
• Facilitating record requests
• Dealing with general client enquiries
Maintenance and Compliance Division Annual Returns, Deregistrations and Liquidations
• Administers the function of maintenance / amendments • Administers the deregistration, liquidation and
of existing companies and Close Corporations. restoration functions of entities
• Administers the Annual Return function of the
entities
11.1.3 Strategic orientation
In the reporting period, the department focused on various strategic objectives. The table below depicts these objectives
and their outcomes.
Key Activity Deliverable Targets Category % Completed
• The department was expected
to contribute towards drafting a
concept paper on Business and • 80% target achieved
Contribute to knowledge-based
Intellectual Property Registration, Economic Growth • The draft concept paper was submitted
economy.
towards building a knowledge- to the GLEC
based Economy by 29 February
2021.
• The Department was tasked • 90% target achieved
Implement Stakeholder Stakeholder
with conducting stakeholder
Engagement Plan engagement • 90% stakeholders engaged
engagements by 31 March 2021.
This activity was executed ahead of target
• The department was tasked with Legislative date and the forms gazetted in October
ensuring the gazetting of revised alignment to 2020. Usage of forms commenced on 01
Amend Regulations (Companies
Company and Close Corporations national, regional November 2021 and compliance with the
& Close Corporations fees)
Forms reflecting the amended and international usage of forms is enforced and monitoring
fees by 31 December 2020. obligations and evaluation is implemented across all
processes to ensure compliance.
(a) Draft Companies Amendment • Legislative
The Department was tasked Target not achieved due to service delivery
Bill; Alignment to
with conducting stakeholder issues on the side of contracted service
National Regional
(b)Draft Close Corporation engagements on the draft bill by provider. Activity deferred to 2021/22
and International
Amendments 31 March 2021. financial year.
Obligations
42 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
100% completed and 3 SOP manuals
developed and approved by EXCO by
Develop and implement • The department was tasked with November 2021. They are: Names &
standard operating procedures developing and implementing Efficient Service Defensive Names, Close Corporations and
(SOPs) that are compliant with three SOP manuals by 31 Delivery Company Registrations. All SOPs have
relevant laws, December 2020. been implemented and reviewed. Further
improvements will be made in the new
financial year.
Efficient Service
The Department was tasked with
Implement the Customer Delivery and 100% of task completed, and 66% customer
achieving 65% customer satisfaction
Management Plan Customer satisfaction achieved.
by 31 March 2021.
Satisfaction
The department was tasked with Efficient Service
Accuracy of business information
achieving 60% for completeness Delivery and Target not achieved; objective cannot be
on ICRS system as per the audit
of BR data, in order to ensure data Customer measured at this stage.
trail report
credibility. Satisfaction
The department was tasked with
Improve turn-around time to Efficient Service
achieving an average turnaround time
approve business registrations Delivery and Target not achieved. Average registrations
of 5 days on all business registration
for Companies and Close Customer are done in 7.8 days.
applications by 31 March 2021,
Corporations Satisfaction
towards improved service delivery.
One office was setup, while the online
In partnership with the Ministry The department was tasked with
Efficient Service registration system, ICSF, was implemented
of Industrialisation and Trade, implementing the Decentralization
Delivery and in all the regions. The system however
move towards implementing Plan to ensure accessibility of Business
Customer only caters for new business registration
Phase 2 of the Decentralization Registration Services at two MIT (2)
Satisfaction applications. The Company registration
Plan. Regional offices by 31 March 2021.
module is yet to be deployed.
11.1.4 Business Registration trends
Over the past five years, BIPA has been instrumental in registering businesses in Namibia, thereby contributing to the
economic development of the country. Between 2016 and 2021, the Authority registered 92,674 businesses. Of the total
number of registrations, Close Corporations account for the highest number of registrations at 67,078 (73%). Overall,
the number of registered businesses steadily declined in the past five year strategic period. In the 2016/17 financial year,
with the beginning of the Strategic Period under review, registrations declined by 18%, followed by another decline in the
2017/18 financial year of 7%. The subsequent period saw a decline in registrations of 23%, whereas 2019/20 saw a decline
of 6%. 2020/21 saw a decline in registrations of 17%. This is illustrated in the table below:
Total
Registrations
2015/2016 to
Organization Type 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2020/2021 % Movement
Section 21 166 213 184 188 182 199 1,132 20%
Close Corporation 16,589 12,551 11,549 8,436 8,855 9,098 67,078 -45%
Company 1,409 1,140 1,153 1,050 852 760 6,364 -46%
Defensive Name 4,042 4,281 3,988 3,378 2,332 22 18,043 -99%
Foreign 8 12 12 11 4 10 57 25%
Total: 22,214 18,197 16,886 13,063 12,225 10,089 92,674 -55%
% Movement
on Annual
Registrations -18% -7% -23% -6% -17%
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 43
Indeed, the decline in the number of registrations over the strategic period can be attributed to the subdued economic
climate that Namibia has been facing. However, during the reporting period, the decline in number of business registrations
can be attributed to the Covid-19 Pandemic and resultant lockdowns.
Overall, the decline in registrations on specific business types can be noted on Close Corporations that dropped by 45%,
Companies by 46% as well as Defensive Name Registrations that declined by 99%. The Defensive Name decline commenced
following the issuing of a Registrar’s Directive on Defensive Name Registrations, stating that pursuant to the provisions of
section 49(2) of the Companies Act, 2004, persons will no longer be able to trade with defensive names, and as such has the
option to convert their existing Defensive Name into either a Close Corporation or a Company.
11.1.5 Transactions processed
The Authority registers Companies (non-profit associations, limited, private and external companies), Close Corporations as
well as Defensive Names. During the lifespan of a registered entity, the business may lodge an application for amendments,
conversions from one type of entity to another, deregistration, or restoration, as prescribed. During the period under review,
the Authority received and processed a total of 154,454 business registration and related transactions compared to 155,084
in the 2019/20 financial year, representing a 0.004% decline in total transactions between the two financial periods.
TRANSACTIONS PER QUARTER
60,000
49,542
50,000
44,557
40,000
29,835 30,520
30,000
20,000
10,000
Q1 Q2 Q3 Q4
11.1.6 New business registration
For the period reporting the Authority registered 10,089 new businesses on its Integrated Companies Registration System,
ICRS. Close Corporations represent the highest number of registrations for the year at 9,089 (representing 90% percent of
total registrations for the year).
NUMBER OF REGISTRATIONS PER ENTITY TYPE AND % REGISTRATION
PER ENTITY TYPE 2020/21
12000
Number of registarations per entity type
10,089
10000
9,098
2000 Total Per entity type
760 8%
199 2% 90% 22 0% 10 0% 100% % per entity type
n2
tio
n
an
y me gn tal
o ora mp
a rei To
cti rp Co eN Fo
Se o nsiv
s eC efe
Clo D
Entity Type
44 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.1.7 Name reservations
A total of 29,650 Name Reservations were submitted in the 2020/21 financial year, compared to 25,699 in the 2019/20
financial year representing a 15% increase in name reservation applications during the financial year.
NAME RESERVATIONS FOR THE 2020/21 FINANCIAL YEAR
35,000
29,650
30,000
25,699
25,000
20,000
15,000
10,000
3,951
5,000
2020/21 2019/20 Total increase % increase
11.1.8 De-registrations, restorations and dissolutions
A total of 178 deregistrations, restorations and dissolutions were recorded in the period under review which were the lowest
over the five-year strategic period. For the past five years, the Authority deregistered 3,563 Close Corporations and 1,071
Companies, while 34 entities were restored and 123 were liquidated. The highest number of deregistrations was in 2017
when 955 CC’s and 255 Companies were deregistered, whilst in 2018 the highest number of liquidations were recorded at
79.
DEREGISTERED TOTAL
CLOSE DEREGISTERED DISSOLUTIONS TRANSACTIONS
DATE CORPORATIONS COMPANIES RESTORATIONS /LIQUIDATIONS PER YEAR
Total 2016 591 194 2 0 787
Total 2017 955 255 5 12 1227
Total 2018 845 184 9 79 1117
Total 2019 652 212 8 27 899
Total 2020 416 156 8 3 583
Total 2021 104 70 2 2 178
TOTAL PER TRANSACTION
FOR THE PERIOD
2016 - 2021 3,563 1,071 34 123 4,791
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 45
11.1.9 Annual returns
BIPA established the Annual Returns Work Unit in February 2021. The unit was established with the purpose of managing
annual return payments in a more structured and efficient manner, as well as to cater for the processing and updating of
legacy annual returns. The authority on average receives about 4500 annual return submissions monthly.
The key responsibilities of the unit are to:
• Serve as a bulk submission desk for annual duties
• Serve as enquiry desk for legacy annual return submissions, and
• Process legacy annual returns
The authority currently holds an annual returns backlog of about 25000 records; that requires processing, updating and
filing, to ensure data credibility, as well as to pave the way for the much-needed automation of the annual duty submission
functionality.
11.1.10 Registrar’s Directives
During the financial year under review, the Registrar issued four directives. Registrar’s Directives are legally binding
administrative decisions taken by the Registrar, as empowered within its administering legislations, to ensure the effective
and efficient streamlining of business registrations within BIPA. These four directives included:
• a Directive on the Lifespan of Submitted Applications, which was issued for the purposes of providing information
on the lifespan and validity of documentation submitted to BIPA, as well as the disposal of such documentation
where it was deemed unsuitable for record keeping.
• a Directive on Information Sharing Relating to BIPA Operations, which was issued for the purposes of introducing
BIPA’s digital services
• a Directive on important information relating to the registration and renewal of defensive names, which was issued
for the purposes of providing clarity on the registration and renewal of Defensive Names as prescribed by the law,
and
• a Directive on Amendments to Company Files Records, which provided information to the public on requirements
for fulfillment when submitting an application for amendments to BIPA.
46 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.1.11 Engaging strategic stakeholders
The department undertook deliberate steps to engage its various stakeholders in a bid to leverage on smart partnerships,
with the aim of improving service delivery. Engagements for the reporting period were as follows:
NAME OF DATE OF ENGAGEMENT STRATEGY/TYPE OF IMPACT
STAKEHOLDER, ENGAGEMENT ENGAGEMENT
ORGANISATION,
GROUP, OR
INDIVIDUAL
Inland Revenue 22/09/2020 Virtual engagement on the ICSF-system, • Awareness of the ICSF-system
progress related to and related changes in BIPA
documentation generated through ICFS
BIPA’s Data Assurance Project, the change in
format of CC documents generated via ICSF, • Clarification on the future of Defensive
and the Directive on Defensive Names Names following the Registrar’s
Directives.
Private Sector
NAMFISA 01/10/2020 Virtual engagement on the ICSF-system, • Awareness of the ICSF-system
progress related to and related changes in BIPA
documentation generated through ICFS
BIPA’s Data Assurance Project, the change in
format of CC documents generated via ICSF, • Clarification on the future of Defensive
and the Directive on Defensive Names Names following the Registrar’s
Directives.
Social Security 02/10/2020 Virtual engagement on the ICSF-system, • Awareness of the ICSF-system
Commission progress related to and related changes in BIPA
documentation generated through ICFS
BIPA’s Data Assurance Project, the change in
format of CC documents generated via ICSF, • Clarification on the future of Defensive
and the Directive on Defensive Names
Names following the Registrar’s
Directives.
First National Bank 02/10/2020 Virtual engagement on the ICSF-system, • Awareness of the ICSF-system and
progress related to related changes in BIPA documentation
generated through ICFS
BIPA’s Data Assurance Project, the change in
format of CC documents generated via ICSF, • Clarification on the future of Defensive
and the Directive on Defensive Names
Names following the Registrar’s
Directives.
NAMPOST 06/10/2020 Stakeholder engagement to discuss the • Awareness of the ICSF-system and
possibility of a smart partnership between related changes in BIPA documentation
BIPA and NAMPOST, towards generated through ICFS
realising BIPA’s • Clarification on the future of Defensive
Names following the Registrar’s
Decentralization plan. Directives.
Bank Windhoek 06/10/2020 Virtual engagement on the ICSF-system, • Awareness of the ICSF-system and
progress related to related changes in BIPA documentation
generated through ICFS
BIPA’s Data Assurance Project, the change in
format of CC documents generated via ICSF • Clarification on the future of Defensive
Names following the Registrar’s
Directives.
11.1.12 Response to the Covid-19 pandemic
With the advent of the Covid-19 pandemic in March 2020, and the resultant lockdown in April, BIPA was faced with significant
operational challenges in its efforts to remain operational and continue rendering services, albeit the lockdown. As a result
of the lockdown, the Authority was forced to not only discontinue cash payments and quarantine all physical applications
submitted for a period of 48 hours; but to also roll out its on-line services, despite the platform not being fully functional.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 47
The roll-out was done to provide a platform for clients to continue submitting applications, from the convenience of their
homes or offices; without having to make the trip to BIPA; and in so doing reducing human interaction. Because the online
system was not fully functional when it was launched, significant challenges were experienced for the client, and on the
back-end of the BIPA interface. In addition to the online services, the Authority also implemented an email submission
process to further eliminate the need for clients to visit the office in person.
Similar to the online process, the e-mail submission process posed challenges in that a significant volume of applications were
submitted either without the required supporting documentation, or in the wrong format, hence rendering the applications
invalid for processing. This was also the case for applications that were submitted in bulk - a process that required significant
time and resources to print, sort and unbundle applications, and which affected the resource pool negatively.
Online submissions processed in the reporting period
Row Labels Name Reservations Close Corporations Defensive Names Grand Total
Received Total 2,462 771 139 3,372
Processed Total -1,931 -626 -117 -2,674
% Processed 78.43 81.19 84.17 79.3
During the lockdown period, there was a notable spike in applications brought on by job losses in specific economic sectors;
forcing people to seek entrepreneurship opportunities. This further increased the pressure on BIPA in so far as it concerned
the handling in the spike in business applications.
11.1.13 Future outlook
In the coming financial year, BIPA plans to continue with the implementation of the decentralisation plan to take its services
closer to the people, with phase one involving the operationalisation of the Walvisbay office. The Authority will also seek
to enhance process optimization through continued process reengineering and to automate the core business processes.
The Authority is also in the process of developing a new business registration system (IBRS) and in so doing ensuring that
all business processes are automated, to improve service turnaround times and customer satisfaction. Apart from this, BIPA
will ensure improved stakeholder relationships through continuous dialogue and engagements to keep abreast of the needs
of the business community and stakeholders involved in business registration. It will further ensure the accuracy of business
information on the Integrated Companies Registration System (ICRS), through implementing projects earmarked at ensuring
data assurance. Lastly, the Authority seeks to ensure a reputable business and IP environment through the review of the
relevant legislations, with the view to improve the ease of doing business in Namibia.
48 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.2 INTELLECTUAL PROPERTY
11.2.1 Overview
The Intellectual Property Services Division has the key responsibility to administer and register intellectual property (IP)
rights in Namibia. In essence, the office promotes the generation, utilisation, commercialisation and protection of IP; and
contributes to developing the domestic, regional, and international IP legal frameworks. Thus, the department’s focus
remains on delivering outstanding service to its clients through the administration and registration of IP rights; and building
an IP-conscious society through various targeted stakeholder engagements.
Namibia continues to receive IP applicants through regional and international filing systems. Over 2020/21 FY, BIPA has
registered a total number of 4942 new IP rights: of which 83.3 % are trademarks, 11.3% Patent, 3.3% industrial designs and
2,1% Copyright. At the time of reporting, BIPA database has 108 523 valid IP rights, of which 93% are for trademarks and
7% is other IP rights.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 49
11.2.2 Legal IP framework
Domain National legislation Regional instrument International instrument
Intellectual Property Rights Business & Lusaka Agreement Convention Establishing the World
Intellectual Property on the Creation of Intellectual Property Organization
Authority Act, 2016 the African Regional
(Act 8 of 2016) Intellectual Property
Organization (ARIPO)
Industrial Property Rights Industrial Property Banjul Protocol on Paris Convention for the Protection of
(Trade Marks, Industrial Act, 2012 (Act No 1 Marks (ARIPO); Industrial Property (WIPO);
Designs, Patents & Utility of 2012)
Models) Harare Protocol on Trade-Related Aspects of Intellectual
Patents and Industrial Property Rights (WTO);
Designs (ARIPO)
Madrid Agreement Concerning the
International Registration of Marks (WIPO);
Protocol Relating to the Madrid Agreement
Concerning the International Registration of
Marks (WIPO);
Hague Agreement (Geneva Act, 1999)
Concerning the International Registration of
Industrial Designs (WIPO);
Patent Cooperation Treaty (WIPO)
Copyright and Related Rights Copyright and Swakopmund Protocol Berne Convention (WIPO)
Neighbouring Rights on the Protection of
Protection Act, 1994 Traditional Knowledge Trade-Related Aspects of Intellectual
(Act No. 6 of 1994) and Expressions of Property Rights (WTO)
Folklore (ARIPO)
11.2.3 Applications and registration
A total number of preliminary IP applications, including patents, copyright, utility models, trademarks and industrial design,
submitted to BIPA over the period, amounted to 1 574 - national applications were 385 while foreign applications were
1 189. This indicated a negative growth rate of 50% compared to the 3 150 IP application received for the 2019/2020
financial year. The Covid-19 pandemic was a major cause of the year-on-year decrease in applications and registrations. This
is illustrated in the table below:
IP APPLICATION 2019/2020 AND 2020/2021
2019-2020 3150
Period
2020-2021 1574
0 500 1000 1500 2000 2500 3000 3500
Number of Applications
50 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
IP applicant’s distribution
There were 1189 foreign applications, accounting for 75.54% of the total number of applications; with the rest of the
applications being from Namibian citizens. Hence, over the year; the IP landscape was dominated by foreign applicants. The
domination was influenced by a progressively conducive IP environment, and also as a result of the Africa Continental Free
Trade Agreement that led to Namibia being a potential zone for IP protection.
IP APPLICANTS DISTRIBUTION
Foreign 1189
Namibian 385
0 200 400 600 800 1000 1200 1400
NUMBER OF APPLICATIONS
IP Domain distribution
Over the period, 85.19% of total applications were received for trademarks, while the remainder of 14.81% was shared
among the rest of IPRs.
IP DOMAIN DISTRIBUTION
1500 1341
52 95 73
Patent Design Trademark Utility Model Copyright
IP DOMAIN DISTRIBUTION FOR THE 2021 FINANCIAL YEAR
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 51
11.2.4 Patents
A total of 52 patent applications were recorded for the 2020/2021 financial year compared to 562 applications received in
the previous financial year. The Covid-19 pandemic is attributed as the main cause of the decline of 90% in patent filing.
Through the available route of filing patents directly at the BIPA office, applications were distributed equally between the
national route and the regional routes. The table below illustrates patent applications and the routes used.
Application Registration
National route 26 0
Application file under Harare 26 0
Patent Application filed under PCT 0 0
Total 52 0
Namibian 10 0
Foreign 42 0
11.2.5 Trademarks
From the total of 1341 trademark applications received for the period, 58% of the applications were submitted through the
national filing route, whilst 29% and 13% of applications were submitted through regional designations (ARIPO administered
protocols) and international designations (agreements administered by WIPO) respectively. The table below illustrates
patent applications and the routes used.
Application Registration
National route 748 3699
Application file under Banjul 193 518
Trademark Application filed under Madrid 400 546
Total 1341 4763
Namibian 281 332
Foreign 1060 4431
52 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.2.6 Industrial Design
A total of 95 applications for Industrial Designs were received. Applications for designs over the periods have decreased with
43.45% compared to the last financial year. From the 95 applications that were submitted, 37 were received through the
regional route, 40 filed through the international route and 18 applications were filed through the national route. The table
below illustrates patent applications and the routes used.
Applications Registrations
National route 18 18
Harare protocols 37 36
Industrial Design Application under Hague 40 40
Total 95 94
Namibia 18 18
Foreign 77 77
11.2.7 Utility models
Over the period, a total of 10 applications were received through the regional route and only 3 received through the national
route. All the applications received were subsequently registered.
Applications Registrations
National route 3 3
Harare protocols 10 10
Utility Model Total 13 13
Namibian 3 3
Foreign 10 10
11.2.8 Copyright
BIPA received a total of 73 copyright applications during the period under review compared to the 107 applications that
were received in the previous reporting period. This represents a decline of 32% in applications over the year.
Applications Registrations
Total 73 72
Copyright Namibian 73 72
Foreign 0 0
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 53
11.2.9 Intellectual Property Rights (IPRs) registration
During the period, BIPA registered a total of 4942 various IPRs compared to the 2516 registered IPRs in 2019/2020. An influx
of 50% in registrations has been recorded - these included files that were brought forward.
IP REGISTRATION 2019/2020 AND 2020/2021
2019-2020 2516
Period
2020-2021 4942
0 1000 2000 3000 4000 5000 6000
Number of Applications
Renewals
During the period under review the following IPRs were renewed:
500 39
89 0
Patents Utility Models Trademarks Industrial Designs
Registration in force in Namibia
The following IPRs are currently registered in Namibia
80000
74959
70000
60000
50000
40000
30000
20000
10000
2160 1376 210
Patents Copyrights Trademarks Industrial Designs
54 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.2.10 Highlights
During the financial year under review, the office undertook a number of projects to add value to its services as well to
improve the IP ecosystem within Namibia.
11.2.11 Enhancing stakeholder relations
During the period under review, the division held a stakeholder engagement with the Namibia University of Science and
Technology (NUST). The engagement was centred on establishing a working relationship between the University and BIPA,
to enable the two institutions to exchange ideas on how Namibia can create an innovative economy and how to integrate
Intellectual Property in the University’s curriculum. The meeting took place on 11 November 2020 and was attended by
Masters of Management students specialising in intellectual Property, NUST lecturers and BIPA’s IP staff.
NUST Masters of Management students specilising in intellectual property engage
with BIPA staff at a stakeholders meeting held on 11 November 2020.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 55
11.3 RECORDS AND ARCHIVES MANAGEMENT
11.3.1 Overview
The Record and Archives department manages all documents and records relating to business and IP registrations. Accurate
and precise management of the records is vital to ensure regulatory compliance, risk management and business continuity.
This further enhances records preservation, disposition, archiving and knowledge-sharing. The department is thus responsible
for the safekeeping of record files (client documentation) and ensuring efficiency in the creation, maintenance, temporary
retention, and final disposition of all BIPA records. The department also manages a system for the acquisition, preservation,
arrangement, and accessibility of BIPA records of historical and enduring value.
11.3.2. Strategic orientation
The Records and Archiving department performs key tasks within the organisation. These include requesting and recording
of operational files, verifying incoming documents, indexing new registration files, digitalising sdocuments, providing
complaints/enquiries service resolution, filing, record keeping and retrieval services, quality control check and approving of
scanned documents, warehouse administration and attending to internal request (for legal department and maintenance
files). In the period under review, the department set out to enhance its operational efficiencies and subsequently add value
to the Authority. In this regard the department aimed to ensure financial stability, achieve mutually beneficial stakeholders
management, ensure legislative alignment to national, regional and international obligations, enhance corporate governance
and risk management, deliver quality, simple and accessible services and ensure highly engaged and competent workforce.
11.3.3. Files requested
A total of 11 814 files were requested during the 2020/2021 financial year. The internal requests for files were 2 390
throughout April 2020 to March 2021; while a total of 6 698 files were requested externally (by clients or stakeholders).
Further, a total of 11 840 new files were indexed between April 2020 and March 2021. It is also prudent to report that 9 088
files were available upon request, while 2726 files were in circulation upon request.
56 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.3.4. Data integrity project
The data integrity project commenced in April 2019 and was terminated in August 2020. This project, which was critical
to the operations of BIPA, was aimed at improving BIPA’s business registration information files of approximately 180,000
entities, relating to lodgments made between 2012 and 2018. The primary deliverable of the project was to consolidate
loose business registration forms with their respective company files; capturing (updating and correcting) business
registration files on the Integrated Company Registration System (ICRS); scanning all entities’ physical files on the Content
Management System called M-Files; updating financial statements of registered entities onto BIPA’s financial system; and
collecting outstanding annual duty fees.
For this financial year (April – August 2020), the project status on each activity was as follows:
• Scanned files: 19 433
• Files Captured: 18 661
• Updated files: 13 510
• Filing: 14 580
• Annual Duties Collected: N$829 429
The desired outcome was not achieved between April 2020 and August 2020 due to the Covid-19 lockdown period during
March to April 2020, which caused a slowdown in progress. Mandatory social distancing as a result of stage two regulations
caused the project team to work in shifts, consequently reducing working hours and productivity. System issues and controls
contributed to the project’s delays, and the ICRS did not function between 5 May 2020 and 3 June 2020. The project has
been re-planned and an improved and focused strategy will be implemented in the next financial year to achieve the desired
outcomes.
11.3.5. Files scanned on M-Files
As from April 2020 to March 2021, a total of 77 146 files were scanned on M-Files
11.3.6. Enhancing stakeholder relations
The Records and Archives Management department joined the Association of Records and Archive Management in
Namibia (ARAMN) in 2020. ARAMN is a newly established association in terms of the Archives Act (Act no.12 of 1992)
under the National Archives of Namibia, which resorts under the Ministry of Education. Ms. Namanda Zambwe is BIPA’s
representative on ARAMN. The department is also planning to join international organisations that support records and
archives management, such as the African Library and Information Associations and Institutions (AFLIA), the International
Council of Archives (ICA) as well as the Eastern and Southern Africa Regional Branch of the International Council of Archives
(ESARBICA).
11.3.7. Future outlook
Looking ahead to the 2021/2022 financial year, the department will implement the Records and Archives Customer Service
Plan, as well as the Stakeholder Engagement Plan to strengthen its processes. Furthermore, the department will also look to
improve turnaround time for processes, initiate digitization of all current paper files with the Document Warehouse (TDW),
implement and monitor the approved file plan with all the departments, and develop retention and disposal schedules
for the file plan. Improving financial performance by reengineering archives processes, reviewing the fee structure for the
Records Department, and improving revenue collection procedures are key deliverables for the coming year.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 57
11.4 INFORMATION AND COMMUNICATION TECHNOLOGY
11.4.1. Overview
The Information Communication Technology (ICT) department designs, acquires, implements, and maintains the ICT
infrastructure; and the applications required to provide operations and business support, which benefits both the employees
and clients of BIPA. The department consists of the following divisions:
• The Information Systems Division is responsible for business analysis (managing business requirements, managing
solutions identification, managing business processes and business intelligence); software engineering (designing,
developing, configuring, testing and maintaining of business processes, applications, information, data and the
corporate website) and helpdesk management (service request management, incident management and problem
management). The helpdesk is the initial contact point for all data network users within the organization.
• The Enterprise Project Management Office (E-PMO) division is responsible for managing programmes and projects.
The division manages all programmes and projects from the investment portfolio in alignment with the enterprise
strategy and in a co-ordinated way. It also initiates, plans, controls, and executes programmes and projects and
close-off with a post-implementation review.
• The Networks, Infrastructure and Security division is responsible for network administration (installing, maintaining
and upgrading the corporate computer network, including the wide area network and internet); systems
administration (managing the reliable operation [availability and capacity] of computer hardware, software, servers
and computers); and security administration (administering and managing the security of all data systems including
systems and networks).
58 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.4.2. Strategic orientation
The ICT department makes use of project management practices to deliver on the ICT and business objectives. The projects
or ICT investment activities that were planned for the reporting period, as well as the tracking of their progress, are
described below:
PROJECT NAME CATEGORY DELIVERABLES % COMPLETE
• Network Performance Monitoring
• Router Monitoring
• Switch Monitoring 100%
Data Infrastructure • WAN Round Trip Time (RTT) Monitoring
Risk treatment
Monitoring System • VoIP Monitoring
• Network Mapping
• Server Monitoring
• End User Device Monitoring
• Budget and accounting
• Fixed assets tracking
• Financial reporting
• Purchasing
Enterprise Resource Planning Productivity • Inventory Management 59%
- ERP • Sales Management
• Customer Relationship Management
• Payroll processing
• Employee Management
• Employee Self Service
• Online business registration processes
• Integration with a payment gateway
New Business Registration • Integration with client notification systems 0% - Deferred to
Service delivery
System • Mobile applications next FY
• Mobile responsiveness1
• Integration with ICSF
• Virtual queuing via smartphone
• Customer feedback surveys
Queue Management System Service delivery 50%
• Extensive statistics and analyses
• Real-time monitoring
• Standby generator
• Uninterruptable Power Supply (UPS)
• Raised floors
Data Centre upgrade Risk treatment 69%
• Fire detection and suppression
• Structured cabling and labelling
• Keyboard, Video and Monitor (KVM) Switch
• Omni-channel solutions – contact can be made
from
Call Center System Service delivery email, phone, cellphone, WebRTC 100%
• Real-time reporting and advanced analytics
• Call recordings and monitoring tools
• Notify clients on the application status of their
Client Notification System business registration
Service delivery 30%
(Email, SMS, WhatsApp) • Notify clients on payments due to BIPA
• Notify clients via email, SMS, and WhatsApp
• Implement audit log settings
• Implement all IPv4 security policies
Information Security Risk treatment • Implement two factor authentication 79%
Networks Upgrade • Restricted login to trusted hosts
• Reduce critical vulnerabilities on devices
• Integration between ICRS and ICSF
• Integration between ICRS, IPAS, and the payment
gateway
Information Systems • Integration between ICRS, IPAS and the Website
Service delivery 75%
Integrations • Integration between BRS and email-, sms-, and
whatsapp systems
• Integration between BRS and ERP
• Integration between new BRS and ICRS
• Commerce Security
• Content Management Function for the 0% - deferred to
BIPA Website upgrade Service delivery Marketing Division next FY
• Trademark Search
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 59
• Online Exchange
Online Exchange Mail and 365 Productivity • Microsoft licenses 100%
user licenses • Microsoft Teams
• Upgrade the DR site hardware to the production
site level
• Implement replication between sites
• Implement an application programming interface
ICRS Stabilization Risk treatment 77%
• implement auto-distribution
• Implement correction forms
• Implement management reports
• Implement digital certificates
• Conduct board evaluations
• Real-time company analytics
• Access director data
• Data integration from different business units
• Electronic filing O% - deferred to
Board-pack Management Productivity • Reports on key insights next FY
• Custom reports
• Collaboration
• Agenda management, document collation, meeting
materials and minutes
• Laptops
• Desktops
User Equipment Productivity 100%
• Office phones
• Monitoring screens
11.4.3. Developmental capital projects over the past five years
The table below highlights all the capital projects which were implemented between 2017 and 2021. These are the projects
that have contributed to the modernization of the BIPA data network over the past five years. Considering the authority will
be turning 5-years within the next financial year, the below illuminates a clear progress path in terms of projects that the
Authority has undertaken.
PERIOD PROJECT NAME DESCRIPTION
IT Infrastructure • Implemented a data center to host all server and network equipment.
• Implemented a local area network to provide data services to end users.
• Implemented a wide area network (WAN) for intra-office integration.
• Implemented internet services for BIPA.
• Implemented an IP (internet protocol) PABX (Private Branch Exchange) for the provision of
VOIP (voice over IP) services in the BIPA offices and for external voice communications.
2017 • Physical Security such CCTV (Closed Circuit TV) cameras, and biometrics access systems
ICRS Migration The Integrated Company Registration System was relocated from the data center of the Ministry of Trade to
the BIPA data center for the purpose of improved systems operation and administration.
IPAS Migration The Intellectual Property Administration System was relocated from the data center of the Ministry of Trade
to the BIPA data center for the purpose of improved systems operation and administration.
On-cloud firewalls Implemented an on-cloud firewall solutions for the purpose of network border security.
2018 Server Virtualization Implemented servers for virtually hosting of file server, active directory, domain controllers and all BIPA’s
project application servers.
On-premises data • Implemented on-premises firewall solutions for the purpose of network border security.
security systems • Implemented an end-user virus protection solution for the purpose of enhanced security on
end-user devices such as laptops and computers
Service Desk Implemented an ITIL compliant service desk management system for the purpose of automating IT service
Management System management functions such as service requests, asset management, incidents, configuration management
database and problems management.
Model IP Office system Implemented an on-line IP (Intellectual Property) system to improve the turnaround times of the IP applica-
tion processes.
On-premises document • Implemented a document warehouse with a fire suppression system for storage of some Bipa
warehouse records locally
• Implemented a records management system for the management of records in the document
warehouse
• Implemented a content management system for storing of digitalized records.
The project was aimed at reducing turn-around times on file requests.
Microsoft 365 Migrated BIPA’s Microsoft applications from hosted to a cloud solution for the purposes of improved file
storage, access, collaboration, and communications (conferencing).
60 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Client Notification Implemented a client notification system which updates clients on the status of their business registrations
System applications status and annual dues for the purposes of improved services.
Queue Management Implemented a QMS with modules such as statistics and monitoring, appointment, alert, visualization,
System customer feedback and voice recording to automate the queue management process.
Omni-channel contact Implemented a contact center system which allows for customers to communicate with BIPA using different
center system channels such as telephony, instant messaging, social media, and email for improved service delivery.
2020 Data Infrastructure Implemented a system which monitors the health, availability, and capacity network devices such as routers,
monitoring switches, firewalls, wireless LAN controllers, servers, virtual machines, or anything which has an IP and is
connected to the network.
Data Centers high- Implemented support systems such as Generators, UPS and fire suppression systems to improve the
availability upgrade availability of servers in the data centers and in turn improve service availability.
Enterprise resource Implemented an Enterprise Resource Planning system to automate and manage all aspects of the business
planning including financial management, human resources, procurement, and customer relationship management
for the purpose of operational efficiency.
Intelligent Business Develop an IBRS using a low-code business processes management platform to automate BIPA’s business
Registration System registration processes for the purpose of service improvement and improved revenue generation.
(I-BRS)
BIPA Website revamp Re-design the look and feel of BIPA’s website, with an integration to a payment gateway to enable on-line
payments.
Security Incident and Implement a SIEM which will provide real-time analysis of security alerts generated by applications and
Event Management network hardware to improve risk management.
(SIEM) System
Governance Risk and Implement a system which can streamline with acts and regulation requirements; prevent and address
Compliance (GRC) vulnerabilities that will impact systems, resources and stakeholders; and can manage short term and long-
System term policies.
WAP (Wireless Access Implement a wireless access management system to easily manage BYOD (Bring Your Own Device)
Point) Management onboarding, guest access, role, and identity-based access, WIDS (wireless intrusion detection system) and
System rogue AP (access point) detection for the purpose risk management.
Board-pack Implement a system which will enable board members to share and collaborate information for board
Management System meetings for the purpose of operational efficiency.
11.4.4. ICT service requests
To improve service delivery, BIPA implemented the service desk system which is designed to enable the automation of
service requests, incident, problem and asset contract management. The service desk reports assist IT management to easily
appraise the staff on other KPI such as resolution time. The graph below displays all the requests that were logged through
service desk system during the reporting period. The graph highlights a total of 1 226 requests for the year.
450 438
Count
e
yp
stT
que
Re
Not Assigned Incident Request Service Request
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 61
Availabili
ty (%)
80 85 90 95 100 105
192.168.4.1(192.168.4.1)
192.168.4.13(192.168.4.13)
BIPAERDB01 (192.168.3.88)
Bipa-ipas 01 (192.168.3.60)
Bipa-ipas 02 (192.168.4.21)
Bipaad 01 (192.168.3.70)
Bipaad 02 (192.168.4.20)
Bipaappglas 01 (192.168.3.65)
Availability (%)
Bipacallo 01 (192.168.3.93)
Bipacopyrapp 01 (192.168.3.67)
75.00 80.00 85.00 90.00 95.00 Bipadrbck 01 (192.168.4.18)
100.00
11.4.5. System availability
Bipaedmsdb 01 (192.168.3.66)
Bipa Users Bipa Web Bipaedmsdb 01 (192.168.3.77)
Bipaerpapp 01 (192.168.3.90)
ICSF
Bipahdskdb01 (192.168.3.56)
Backend Bipahqbck01 (192.168.3.82)
Bipaicsftest 01 (192.168.3.87)
Bipaipas 01 (192.168.3.83)
Bipaipasbck 01 (192.168.3.63)
Bipaipasdb 01 (192.168.3.64)
BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY
The Authority also implemented the OpManager, which is a real-time networking monitoring system to enable the
Bipakasp 01 (192.168.3.54)
ICRS ICSF Portal
Bipakasp 02 (192.168.4.19)
System Name Device Name
Bipaonelweb 01 (192.168.3.76)
IPAS WIPO File WIPO File WIPO Bipaprint 01 (192.168.3.53)
Bipasage 01 (192.168.3.79)
DEVICES AVAILABILITY (%)
SYSTEM AVAILABILITY (%)
Bipasql 01 (192.168.3.95)
Bipasrv 01 (192.168.3.99)
Bipasrv 02 (192.168.4.16)
System Admin Web Publish Bipawipopub 01 (192.168.3.69)
Blue-Fiber (192.168.0.111)
Average SW-10GP-1 (192.168.0.239)
(%) SW-BIPA-24P (192.168.0.240)
SW1 (192.168.0.241)
SW2 (192.168.0.115)
ServerRoom-02 (192.168.0.251)
ServerRoom-Main-SW..
The graph below shows the annual average availability performance of the servers that are on the network
WestwingSW1 (192.168.0.243)
WsetwingSW2 (192.168.0.200)
The figure below shows the annual average availability performance of devices that are on BIPA’s data network
bipa.na (192.168.3.17)
icrsapp-01.bipa.na..
icrsdb-01.bipana..
icrsdb-02(192.168.4.15)
ANNUAL REPORT 2020/2021
performance monitoring of all devices that are on the network.
Average (%)
11.4.6. Future outlook
As part of the strategic planning, the Authority has planned key projects for the next financial year in line with the Corporate
Strategy. Central to the projects portfolio is the information security management system program, the integration program,
the automation program, the capacity and availability upgrades program and well as the asset optimization program. These
projects are shown below together with their supporting initiatives.
IT PROJECTS PORTFOLIO
INFORMATION CAPACITY AND
SECURITY ASSET
INTEGRATION AUTOMATION AVAILABILITY
MANAGEMENT OPTIMIZATION
PROGRAM PROGRAM UPGRADES
SYSTEM PROGRAM
PROGRAM
PROGRAM
SECURITY INTELLIGENT
INCIDENTS AND ENTERPRISE ICRS DBMS,
BUSINESS LICENSES
EVENTS RESOURCE REGISTRATION STABILIZATION
MANAGEMENT PLANNING CONSOLIDATION
SYSTEM
GOVERNANCE,
RISK AND PAYMENT WEBSITE SYSTEMS INFRASTRUCTURE
COMPLIANCE GATEWAY REVAMP UPGRADE HW
MANAGEMENT (VIRTUALIZATION)
WIRELESS INTEGRATED
ACCESS POINT CLIENT BOARDPACK DATABASE
USER DEVICES
MANAGEMENT REGISTRATION MANAGEMENT UPGRADES
SYSTEM
REMOTE
INFOSECURITY CUSTOMER OFFICES
AWARENESS RELATIONSHIP NETWORKS
TRAINING MANAGEMENT UPGRADES
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 63
11.5 HUMAN CAPITAL MANAGEMENT (HCM)
11.5.1. Overview
The year under review experienced the height of the Covid-19 pandemic, which ravaged businesses across the country;
while the Authority was no exception. In light of the changing dynamics and the introduction of a new normal in the work
space, the Authority placed priority on reviewing the corporate strategy and re-aligning resources to ensure continuous
service delivery to our clients. At the centre of this exercise was the Human Capital Management department ensuring that
employees came first by guaranteeing their wellness; while at the same time keeping staff engaged and motivated to deliver
quality of services to BIPA’s valued customers.
11.5.2. Staff profile
During the reporting period, BIPA had 125 employees, of which 104 were employed on a permanent basis, while 21 were
employed on a temporary basis to support the various departments to address employee shortfalls. One temporary
employee resigned.
BIPA workforce statistics and movements for the 2020/21 Financial Year
April May June July Aug Sept Oct Nov Dec Jan Feb Mar
Staff Compliment 20 20 20 20 20 20 20 20 20 21 21 21
Permanent staff 95 96 97 97 96 95 99 100 102 107 108 104
Temporary staff 92 82 79 84 84 40 33 25 23 18 18 20
Appointments 19 3 0 5 0 0 3 - 1 0 1 0
Resignation /
16 0 0 0 1 45 2 8 - 0 1 1
End of Contract
TOTAL 187 178 176 181 180 135 132 125 125 125 126 125
64 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Comparative workforce statistical analysis for 2020/21 financial year
BIPA WORKFORCE STATISTICS - 2020/21
107 108
100 102
100 99
96 97 97 96 95
95 92
82 84 84
80 79
40 40
25 23
20 19 18 18 20
3 5 3 2
0 0 0 0 0 0 1 0 0 1 0 0 0 1 1 0 1
Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21
Permanent Employees Temporary Employees Appointment Separations
Overall, the total staff movement statistic for the reporting period showed that the number of temporary employees was
reduced to 20 as depicted below.
Permanent Employees 104
Temporary Employees 20
-66 Employees Left BIPA
-80 -60 -40 -20 0 20 40 60 80 100 120
Employees Left BIPA Temporary Employees Permanent Employees
BIPA staff movement statistic for the 2020/21 FY
Broadly, the Authority’s workforce has been growing steadily and a sharp increase was recorded during the 2019/20 financial
year due to temporary staff employed to support projects. The subsequent reduction in the number of temporary staff
members has helped the Authority to align labour cost to the financial resources available.
2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY
BIPA Workforce
BIPA workforce (permanent, fixed and temporary) over the past five Financial Years
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 65
11.5.3. Fixed-Term Employment Contracts
During the reporting period, the following employees occupied various senior management positions (Executives) on a
5-years fixed term employment contracts.
Status of fixed-term employment contract as at 31 March 2021
Name & Surname Position Employment Date Contract Expiry Date
Ainna Kaundu Executive: Intellectual Property Services 01 October 2017 30 September 2022
Veiko Muronga Executive: ICT 16 January 2017 15 January 2022
Vivienne
Chief Executive Officer 15 October 2019 14 October 2024
Katjiuongua
Jones Lubinda Executive: Finance and Administration 22 December 2020 21 December 2025
Executive - Marketing, Corporate
Ockert Jansen Communication and Client Management 01 February 2021 31 January 2026
Services.
11.5.4. Workforce age distribution
The workforce ageing analysis for the 2020/21 Financial Year indicates that 69.6% of BIPA’s workforce is made up of
millennials (employees who are 40 years old and below). This requires the Authority’s commitment to promote an inclusive
and inter-generational workforce which brings together unique competencies (both academics and experienced workers) to
achieve the strategic goals. The age distribution profile is shown below.
AGE CATEGORY PROFILE
Below 25 26-35 36-40 41-45 46-50 51-55 56-60 61+ years
years years years years years years years
BIPA Workforce
For purpose of knowledge transfer, one experienced employee who attained his retirement age in May 2020 was extended
to stay for an additional 12 months with the goal to groom others.
11.5.5. Employment service tenure
The employment service tenure of BIPA in the reporting period depicts that 30.4% of employees have been with the Authority
for almost six years. These are employees who started working at BIPA when it was still operating as a Section 21 Company
under the then Ministry of Trade, Industrialisation and SME development. This cohort is followed by employees who have
worked at BIPA for less than a year and which account for 21.6 percent of the staff complement. It is worth noting that over
52% of BIPA employees have accumulated significant work experience over the past 4 to 5 years, hence, the implementation
of a succession program to enable the experienced employees to transfer their knowledge to the millennials.
66 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
BIPA Workforce Service Tenure
4 - 5 years
20 2 - 3 years
1 year
Less than a year
Less than a year 1 year 2-3 years 4-5 years
11.5.6. Employment equity profile
Over the past five years, BIPA’s employment equity profile has progressed significantly. In the reporting period, the
profile shows only one non-Namibian in the workforce of 125 employees. Apart from this, women have been afforded
more opportunities at the Authority, a reality characterized by the high number of women employed at the Authority. The
dominant number of employees are from the previous disadvantaged groups.
JOB CATEGORY Racially Racially Persons with Non- Namibians Totals
Disadvantaged advantaged Disabilities
Men Women Men Women Men Women Men Women Men Women
Executive Directors (F) 0 1 0 0 0 0 0 0 0 1
Senior Management
3 1 0 0 0 0 0 0 3 1
(E2)
Mid Management
10 12 0 1 0 0 1 0 11 13
(D1-D5)
Specialised/ Skilled/
3 3 0 0 0 0 0 0 3 3
Senior Supervisor (C4)
Skilled (C1-C3) 8 28 0 0 0 0 0 0 8 28
Semi-Skilled (B) 6 19 0 0 1 0 0 0 7 19
Unskilled (A) 3 3 0 0 0 0 0 0 3 3
TOTAL PERMANENT 33 67 0 1 1 0 1 0 35 68
Temporary employees /
5 17 0 0 0 0 0 0 5 17
or Student Interns
Total 38 83 0 1 1 0 1 0 40 85
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 67
11.5.7. Capacity building
To ensure that our employees are equipped with the right skills and knowledge, the Authority sponsored several capacity
building interventions. These include the following:
• A legal officer attended an online ‘Compliance Management Course’ via the University of Cape Town from August
2020 to November 2020 to gain a valuable understanding of compliance management to benefit the work of the
Legal Services Department. The hybrid programme, which also included some face-to-face sessions, mainly covered
the principles of compliance risk management.
• An ICT Technician attended a technical training course on ‘Security System Administration’ in the month of
September 2020 at Fortinet in Johannesburg, South Africa. She acquired the basic configuration and administration
skills such as explored firewall policies, user authentication, basic VPNs, explicit proxy, virus detection, web filtering,
application control and more used features of FortiGate appliances. These administrative security fundamentals are
necessary for BIPA, as the authority plans to integrate business applications and maintain effective network security
to protect the official data.
• An Internal Auditor attended the IAII Continuous Professional Development training in October 2020 at the
Leadership Academy in Johannesburg, South Africa. This was primarily to refresh the fundamentals tenets of the
profession, code of ethics and international standards for the professional practice of internal auditing.
• Three employees from the Finance & Administration division attended the Intermediate and Advanced Excel
Training courses from 11 to 14 February 2020 at the Namibia University of Science and Technology (NUST). This
was primarily to improve their skills on Microsoft Excel for preparation of budgets and financial reports for monthly
activities, inclusive of board reports.
• Over forty frontline staff members attended a two series customer care training in groups, facilitated by PwC from
27 to 28 February 2020 and 05 to 06 March 2020. The training highlighted the best practices to serve customers in
a professional, competent and efficient manner using practical role play techniques.
• Seven Administrative/Secretarial staff members attended a ‘minutes taking procedures training’ facilitated by the
Business and Entrepreneurship Hub from the 16 to 20 March 2020. The ability to write clear and accurate minutes
is an indispensable skill for personal assistants to the Executives.
Other skills development interventions which were also undertaken during the 2020/21 Financial Year are listed in the
table below.
Training Course # of participants Course date Venue
Fire Fighting & First Aid Training 08 18 February 2021 BIPA Head office
Corporate Induction 13 23 February 2021 BIPA Katutura Office
Hygiene Training 05 26 February 2021 BIPA Head office
‘Acing the Interview’ (In-house) 18 8-9 March 2021 BIPA Head office
Women Leadership Summit 10 1-4 March 2021 Swakopmund
Chairing and Initiating Disciplinary Hearings 6 30-31 March 2021 Klein Windhoek
Guesthouse
Secretary and Personal Assistants Training 6 29 March – 02 April 2021 Swakopmund
11.5.8. Culture inculcation
The Authority organised the year-end function on 22 December 2020 hosted at PZN Holding Redline Club Hall in Windhoek.
The event was meant for the CEO, on behalf of the Board of Directors and Management, to highlight successes and challenges
experienced throughout the calendar year while appreciating employee efforts made towards the overall achievements of
the Authority.
68 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
The department also facilitated the annual team building event on 19 March 2021 which coincided with the 31st Namibia
Independence celebration. The event was held at the BIPA Katutura Office under the theme: ‘Culture and Diversity’. The
Ongoma Cultural Group performed at the event, while he guest speaker was Hon. Ester Muinjangue, Deputy Minister of
Health and Social Services.
11.5.9. High performing workforce
With regards to employee performance, the Authority performed well (highest score of 3.80 and lowest 3.50) with
departmental averages ranging between 3.61 and 3.84; while the average for all employees ranged between 3.54 and 3.77.
A comparative analysis of organisational performance is as follows:
Organisational Performance 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY
Corporate Scorecard 3.10 3.80 3.40 3.50 3.60
Departmental (Average score) 3.84 3.73 3.66 3.61 3.74
All Employees (Average score) 3.72 3.72 3.70 3.54 3.77
To strengthen this, the CEO appointed a performance validation committee which comprised of Heads of Departments
to validate the preliminary assessed performance scores. The Committee was tasked with evaluating all performance
agreements to verify that there was a common understanding of the standards used at each level while ensuring that the
integrity of the performance management system was protected.
11.5.10. Industrial relations
In the reporting period, the CEO appointed an internal negotiation committee to prepare for the annual remuneration
negotiations. Since it was the first time that the BIPA workforce become unionised, the Committee paid a courtesy visit to
its counterparts at the Communication Regulatory Authority of Namibia (CRAN) on 28 February 2020 to benchmark best
practices on salary negotiations.
Among the proposed agenda items for the 2020/21 annual negotiation was:
• Subsidised Medical Aid (100%);
• Entering into agreements with financial institutions (loan facilities);
• Providing employees with training opportunities;
• Moving from ‘Total Cost’ to ‘Basic Plus’ pay structure models;
• Annual salary increases (10%)
• Providing a 13th cheque.
The first series of the annual salary negotiations meetings between the union and the management team took place from
27 to 28 August 2020 and then again on 03 to 04 September 2020 at the NAPWU Head Office. The negotiation meetings
concluded on Monday, 09 November 2020 at the Roof of Africa Hotel and Conference in Windhoek, whereby parties
successfully reached a collective agreement to offer a 4% increase to all qualifying employees.
11.5.11. Covid-19 response
Like every other operating entity in the reporting period, the Authority had to respond to the risks and challenges that were
brought on by the Covid-19 pandemic. In essence, a number of health and safety orientation sessions were conducted at
both the BIPA Katutura office and Head Office to highlight the required Covid-19 preventative measures to mitigate the risk
of infections. Site inspections were carried out at all offices to ensure that floors were marked for social distancing and that
there was the mandatory wearing of masks at all times, among other key preventive measures. In addition, a daily reminder
to reinforce the Covid-19 protocols put in place by the government, was initiated. All employees and customers were asked
to sanitise their hands before entering the premises. Hand washing facilities were also provided, and BIPA procured external
services to fumigate the BIPA Head Office every time that a positive case was confirmed in order to contain the spread of
the virus. Furthermore, flexible work arrangements were introduced to decongest high-risk areas. The Authority dedicated
N$542 212 on Covid-19 related expenses.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 69
In terms of the Covid-19 statistics, a total number of 18 positive cases were confirmed while the recoveries stood at 16
as indicated in table below. Two cases were still active at the time of reporting. Overall, 51 employees were tested for the
COVID-19 during the period.
BIPA’s Covid-19 statistical report (August 2020 to March 2021).
Cumulative Covid-19 confirmed cases
Newly Covid-19 confirmed cases 1
Total recoveries 16
Active Covid-19 cases 1
Total Covid-19 testing done 51
Number of employees quarantined 1
Overall Covid-19 confirmed cases at BIPA 18
BIPA has also developed a Covid-19 Response Plan to provide guidance in terms of prevention, preparedness, detection and
intervention. The plan, which was approved on 12 October 2020, outlined response activities and provided guidance on
roles, responsibilities and procedures that were necessary to facilitate the process of decision-making.
The key objectives of the Covid-19 response was to seek to:
• Improve coordination and leadership for Covid-19 prevention and control.
• Increase screening capacity to promptly detect cases and follow-up all contacts.
• Isolate and care for employees/clients early, including providing optimised care for infected persons on site.
• Prevent the spread of Covid-19 at the workplace, i.e. human-to-human transmission, including reducing secondary
infections among close contacts and preventing transmission amplification events.
• Communicate critical risk and event information to employees and clients.
11.5.12. Improving operational efficiencies
BIPA recognises that employees’ health and well-being include physical, social, cultural and psychological aspects, and will
continue to strive to create an improved working environment for all employees. An integrated HR application systems (Sage
300 People) was procured, with the payroll take-on going live in December 2020. Other sub-modules such as e-Recruitment
(SkillsMap solution) were completed in February 2021. Ideally, these HR modules are to be integrated with the financial
module (Sage X3) via the enterprise resource planning (ERP) system.
11.5.11. Future outlook
The goal of producing a high-performance culture continues to be embedded in BIPA’s focus for human resources and
positive corporate culture in the coming years. As the pace of change in our industry continues to increase, we look to be
proactive and provide our people with the tools they will need to step up to roles that have evolved, and completely new
ones. This has been triggered by the fact that the Covid-19 pandemic has accelerated the need for new work models, along
with many other aspects including remote working and digital learning.
70 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.6 FINANCE AND ADMINISTRATION
11.6.1. Overview
The Finance and Administration department manages the financial strategy for BIPA and administers resources to the
operations of BIPA. The major focus for the department is to achieve financial sustainability. In achieving this, critical
performance targets were set that included: achieving revenue growth of 10% or more annually, maintaining minimum
current ratio of 3:1 per annum, achieving 10% annual growth of total assets, and managing costs annually with a target of 5%
varience. All major finance and administration policies and statements of operating procedures were amended or designed
and implemented in the last three years.
11.6.2. Internal controls
Any system of internal control is designed to manage risk to a tolerable level rather than to eliminate it. The system can
therefore only provide reasonable and not absolute assurance that assets are safeguarded, transactions authorised and
properly recorded, and that material errors or irregularities are either prevented or detected in a timely way.
In addressing the internal controls, the Authority plans for its annual expenditures through a budget approved by the Board.
It monitors the expenditure through monthly management accounts including variance analysis. Procurement is done in line
with the Public Procurement Act and BIPA policies. In addition, the Internal Audit department performs audit reviews which
test internal controls if effective, and when not, recommendations are immediately implemented.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 71
11.6.3. Financial performance
In delivering a sustained financial performance for the reporting period, the Authority has graduated from 100% government
dependence in 2017 to fully self-funding. This is backed by the Authority’s financial positive performance results that
indicate resilience in the recessionary economy that Namibia finds itself in, the Authority managed to increase its revenue
to N$101.3 million, a 16% increase up from N$87 million in the previous Financial Year. Positive returns were recorded
particularly in Annual Duties payments which were the biggest source of revenue in the reporting period. Revenue streams
such as registrations through ARIPO and interest on investments performed above budget, despite Covid-19 pandemic.
BIPA REVENUE TRENDS FOR THE 2018 TO 2021 FINANCIAL YEARS
Revenue Trend
120,000,000
98,769,304 101,375,727
100,000,000 88,090,241
66,642,843 82,189,482
76,507,867
80,000,000 66,528,349 63,674,550
60,000,000
40,000,000
20,000,000
100% 77% 89% 133%
-
2018 2019 2020 2021
Actual Budget % of Actual Budgeted Revenue
11.6.4. Revenue streams
The Authority recorded good incomes from the Annual Duty stream in the current reporting period. Other streams that
performed above budget were ARIPO-registrations, interest received and others. Incomes from international sources for
the reporting period contributed significantly to BIPA’s total revenue. ARIPO performed above budget despite the Covid-19
pandemic, while WIPO allocations received could not reach the budgeted amount. Table below has details.
ARIPO AND WIPO REVENUES
4,500,000 4,253,800
4,000,000 3,500,000 3,500,000
3,500,000
2,850,214
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
-
ARIPO WIPO
Actual Budget
72 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
11.6.5. Expenditure
Operational expenditure increased by N$5.5 million from the previous year. The Covid-19 pandemic had an effect in the
overall procurement of goods and services during the year. The Authority had challenges of delivery of procured products
and services due to tight Covid-19-19 restrictions. In addition, management implemented a cost containment strategy due
to uncertain times.
11.6.6. Procurement
In the 2020/21 Financial Year, the Authority had an approved procurement plan of which only 32% of the plan was executed.
The main challenge in the execution of the plan was Covid-19 which through its containment measures, restricted the
implementation of the BIPA procurement plan.
Procurement Type Planned Procurement Actual Expenditure %
Goods 3,509,699.47 2,211,280.98 63%
Works 586,693.00 123,084.89 21%
Consultancy Services 6,589,298.76 3,471,428.98 53%
Non-Consultancy Services 32,224,596.64 7,854,806.21 24%
Total 42,910,287.87 13,660,601.06 32%
PROCUREMENT - PLANNED VS ACTUAL
Planned Procurement Actual Expenditure %
35,000,000,00 70%
63%
30,000,000,00 60%
53%
25,000,000,00 50%
20,000,000,00 40%
15,000,000,00 30%
24%
21%
10,000,000,00 20%
5,000,000,00 10%
- 0%
Goods Works Consultancy Services Non-Consultancy
Services
11.5.7. Future Outlook
To improve controls, the Authority procured an Enterprise Resource Planning (ERP) system that will replace the current
Pastel Partner. The system is expected to be rolled out during the second quarter of FY21/22.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 73
12 ANNUAL FINANCIAL STATEMENTS
74 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
ANNUAL
FINANCIAL
STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 75
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
76 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
General Information
Country of Incorporation The Republic of Namibia.
Nature of business and principal activities To run a legal system for business and intellectual
property registration, protection and promotion thereof.
Directorate Riundja Ali Kaakunga (Chairperson)
Dr. Martha Uumati (Deputy Chairperson)
Fritz Charles Jacobs
Lovisa Indongo-Namandje
Ignatius Kelokilwe Thudinyane
Chaze Nalisa
Seno Namwandi
Registered Office 3 Ruhr Street Northern Industrial Area
Windhoek
Namibia
Postal Address P.O Box 185
Windhoek
Namibia
Bankers Bank Windhoek Limited
First National Bank Namibia
Nedbank Namibia Limited
Auditors PricewaterhouseCoopers
Registered Accountants and Auditors
Chartered Accountants (Namibia)
Secretary Vacant
Line Ministry Ministry of Industrialization and Trade (“MIT”)
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 77
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Index
Page
Directors Responsibilities and Approval..................................................................................................................... 79
Independent Auditors Report..................................................................................................................................... 80 - 81
Directors Report.......................................................................................................................................................... 82 - 83
Statement of Financial Position.................................................................................................................................. 84
Statement of Surplus or Deficit and Other Comprehensive Income......................................................................... 85
Statement of Changes in Equity.................................................................................................................................. 86
Statement of Cash Flows............................................................................................................................................ 87
Notes to the Annual Financial Statements................................................................................................................. 88 - 106
The following supplementary information does not form part of the annual financial statements and is unaudited:
Detailed Statement of Surplus or Deficit and Other Comprehensive Income.......................................................... 107 - 109
78 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Director’s Responsibilities and Approval
The Directors are required by the BIPA Act, 2016, (Act No.8 of 2016), to maintain adequate accounting records and are
responsible for the content and integrity of the annual financial statements and related financial information included in
this report. It is their responsibility to ensure that the annual financial statements fairly present the state of affairs of the
company as at the end of the financial year and the results of its operations and cash flows for the period then ended, in
conformity with the International Financial Reporting Standards (“”IFRS””). The external auditors are engaged to express an
independent opinion on the annual financial statements.
The annual financial statements are prepared in accordance with the International Financial Reporting Standards (“”IFRS””)
and are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent
judgements and estimates.
The Directors acknowledge that they are ultimately responsible for the system of internal financial controls established by
the Authority and place considerable importance on maintaining a strong control environment. To enable the Directors to
meet these responsibilities, the Board of Directors sets standards for internal control aimed at reducing the risk of error
or loss in a cost effective manner. The standards include the proper delegation of responsibilities within a clearly defined
framework, effective accounting procedures and adequate segregation of duties to ensure an acceptable level of risk.
These controls are monitored throughout the company and all employees are required to maintain the highest ethical
standards in ensuring the company’s business is conducted in a manner that, in all reasonable circumstances is above
reproach. The focus of risk management in the Authority is based on identifying, assessing, managing and monitoring all
known forms of risk. While operating risk cannot be fully eliminated, the Authority endeavours to minimise it by ensuring
that appropriate infrastructure, controls, systems and ethical behaviour are applied and managed within predetermined
procedures and constraints.
The Directors are of the opinion, based on the information and explanations given by management, that the system of
internal control provides reasonable assurance that the financial records may be relied on for the preparation of the annual
financial statements. However, any system of internal financial control can provide only reasonable, and not absolute,
assurance against material misstatement or loss.
The directors have reviewed the Authority’s cash flow forecast for the year to 31 March 2022 and, in light of this review and
the current financial position, they are satisfied that the Authority has or had access to adequate resources to continue in
operational existence for the foreseeable future.
The external Auditors are responsible for independently auditing and reporting on the Authority’s annual financial
statements. The annual financial statements have been examined by the Authority’s external Auditors and their report is
presented on page 80 to 81.
The annual financial statements set out on pages 82 to 106, which have been prepared on the going concern basis, were
approved by the Board of Directors and were signed on its behalf by:
Immanuel !Hanabeb (Board Chairperson) Sara Katiti (Chairperson: Finance, Risk and Audit Committee)
Windhoek Windhoek
Date:__________________________ Date:__________________________
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 79
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Independent auditor’s report
To the Members of Business and Intellectual Property Authority
Our opinion
In our opinion, the financial statements present fairly, in all material respects, the financial position of Business and
Intellectual Property Authority (the Authority) as at 31 March 2021, and its financial performance and cash flows for the
year then ended in accordance with International Financial Reporting.
What we have audited
Business and Intellectual Property Authority’s financial statements set out on pages 7 t0 30 comprise:
• the directors’ report for the year ended 31 March 2021;
• the statement of financial position as at 31 March 2021;
• the statement of surplus or deficit and other comprehensive income for the year then ended;
• the statement of changes in equity for the year then ended;
• the statement of cash flows for the year then ended; and
• the notes to the financial statements, which include a summary of significant accounting policies.
Basis of opinion
We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those
standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our
report.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Independence
We are independent of the Authority in accordance with the International Ethics Standards Board for Accountants
International Code of Ethics for Professional Accountants (including International Independence Standard) (Code of
Conduct) and other independence requirements applicable to performing audits of financial statements in Namibia. We
have fulfilled our other ethical responsibilities in accordance with the Code of Conduct and in accordance with other ethical
requirements applicable to performing audits in Namibia.
Other information
The directors are responsible for the other information. The other information comprises the information included in the
document titled “Business and Intellectual Property Authority Annual Financial Statements for the year ended 31 March
2021”. The other information does not include the financial statements and our auditor’s report thereon.
Our opinion on the financial statements does not cover the other information and we do not express an audit opinion or
any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information identified above
and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our
knowledge obtained in the audit, or otherwise appears to be materially misstated.
If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we
are required to report that fact. We have nothing to report in this regard.
80 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Responsibilities of the directors for the financial statements
The directors are responsible for the preparation and fair presentation of the financial statements in accordance with
International Financial Reporting Standards and for such internal control as the directors determine is necessary to
enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the directors are responsible for assessing the Authority’s ability to continue
as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of
accounting unless the directors either intend to liquidate the Authority or to cease operations, or have no realistic
alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with
ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are
considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic
decisions of users taken on the basis of these financial statements.
As part of an audit in accordance with ISAs, we exercise professional judgement and maintain professional scepticism
throughout the audit. We also:
• Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error,
design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and
appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from
fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions,
misrepresentations, or the override of internal control.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
Authority’s internal control.
• Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and
related disclosures made by the directors.
• Conclude on the appropriateness of the directors’ use of the going concern basis of accounting and, based on
the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may
cast significant doubt on the Authority’s ability to continue as a going concern. If we conclude that a material
uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the
financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on
the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may
cause the Authority to cease to continue as a going concern.
• Evaluate the overall presentation, structure and content of the financial statements, including the disclosures,
and whether the financial statements represent the underlying transactions and events in a manner that
achieves fair presentation.
We communicate with the directors regarding, among other matters, the planned scope and timing of the audit and
significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
PricewaterhouseCoopers
Registered Accountants and Auditors
Chartered Accountants (Namibia)
Per: Samuel N Ndahangwapo
Partner
Windhoek
Date: 01 March 2022
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 81
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Director’s Report
The directors have pleasure in submitting their report on the annual financial statements of Business and Intellectual
Property Authority for the year ended 31 March 2021.
1. NATURE OF BUSINESS
Business and Intellectual Property Authority was incorporated in Namibia with interests in running the legal system for
business and intellectual property registration, protection and promotion thereof. The Authority operates in Namibia.
2. REVIEW OF FINANCIAL RESULTS AND ACTIVITIES
The annual financial statements have been prepared in accordance with the International Financial Reporting Standards
(“IFRS”). The accounting policies have been applied consistently compared to the prior year.
Full details of the financial position, results of operations and cash flows of the company are set out in these annual financial
statements.
3. DIRECTORATE
The directors in office at the date of this report are as follows:
Directors Nationality Status
Riundja Ali Kaakunga Namibian Extended 30 September 2021
Dr. Martha Uumati Namibian Extended 30 September 2021
Fritz Charles Jacobs Namibian Extended 30 September 2021
Lovisa Indongo-Namandje Namibian Extended 30 September 2021
Ignatius Kelokilwe Thudinyane Namibian Extended 30 September 2021
Chaze Nalisa Namibian Extended 30 September 2021
Seno Namwandi Namibian Extended 30 September 2021
The Board of Directors’ term of office came to an end on the 1st of March 2020, but the Line Minister extended their term
for a period until the new Board of BIPA is appointed to allow for due process to follow
4. BOARD AND SUB-COMMITTEE MEETINGS
Board of Directors Board and Finance, Risk Human Governance, Strategy,
Special Board and Audit Resources and Legal and Projects &
Meeting Committee Remuneration Ethics Procurement
(FRAC) Committee Committee Committee
(HRRC) (GLEC) (SPPC)
Riundja Ali Kaakunga 4 X 4 4 3
Dr. Martha Uumati 1 3 1
Fritz Charles Jacobs 2 3 0 X 0
Lovisa Indongo-Namandje 3 0 2 4 X
Ignatius Kelokilwe Thudinyane 4 4 X 0
Chaze Nalisa 3 4 X 0
Seno Namwandi 4 X 2 4 3
82 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Director’s Report (Continued)
5. EVENTS AFTER THE REPORTING PERIOD
The directors are aware of material events which occurred after the reporting date and up to the date of this report as
follows:
The following directors were appointed subsequent to year-end:
Directors Nationality Status
Immanuel !Hanabeb Namibian Appointed 1 October 2021
Sara Katiti Namibian Appointed 1 October 2021
Justin Strauss Namibian Appointed 1 October 2021
Ashley Tjipitua Namibian Appointed 1 October 2021
Nancy Watyoka Namibian Appointed 1 October 2021
Hilka Alberto Namibian Appointed 1 October 2021
Julius Haikali Namibian Appointed 1 October 2021
5.1. COVID-19 Pandemic
The impact of COVID-19 has been an evolving situation since late 2019. Given the information available at 31 March 2021,
COVID-19 would be unlikely to have had a material effect on the measurement of assets and liabilities as at 31 March
2021.
Due to the increase in the number of cases of COVID-19 nationwide, management allocated a budget amounting to
N$4,000,000 to cover for all COVID-19 expenses and related costs. The Authority’s total expenditure on COVID-19 expenses
during the financial year amounted to N$592,164.00, (2020: N$300,643.00).
6. GOING CONCERN
Management has considered the consequences of COVID-19 and other events and conditions, and it has determined
that they do not create a material uncertainty that casts significant doubt upon the entity’s ability to continue as a going
concern. COVID-19 is not expected to have a significant impact on the entity. Management has determined that there is no
material uncertanty that casts doubt on the entity’s ability to continue as a going concern. It expects that COVID-19 might
have some impact, though not significant, for example, in relation to expected future performance, or the effects on some
future valuations.
7. AUDITORS
PricewaterhouseCoopers’s contract ended on 31 March 2020 after a contract term of three (3) years. PricewaterhouseCoopers
have been re-appointed as auditors of the Authority for a contract term of three (3) years.
8. SECRETARY
The Secretary of the Authority is the Chief Legal and Secretarial Services. For the period ending 31 March 2021, the
position of Chief Legal and Secretarial Services is still vacant.
Business Address: 3 Ruhr Street Northern Industrial Area, Windhoek, Namibia
9. DIRECTORS’ INTEREST AND CONTRACTS
During the financial year, no contracts were entered into with the directors or officers of the Authority, the directors or
officers do not hold any interest in the Authority.
10. KATUTURA OFFICE BUILDING
Katutura Office Building situated on Erf 2780, Shire Street Wanaheda has not been included in the financial statements.
The matter is with the line Ministry’s lawyers seeking to recover the funds of N$18,000,000 for the purchase of this Office
Building, whereas the BIPA board is seeking to recover the N$2,160,000 paid for transfer duties.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 83
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Statement of Financial Position
2021 2020
N$ N$
ASSETS
Non-current assets
Property, plant and equipment 4 34,387,276 22,570,525
Right-of-use assets 2,426,920 3,640,379
Intangible assets 5 5,409,071 4,132,804
Total non-current assets 42,223,267 30,343,708
Current assets
Trade and other receivables 6 5,415,986 7,075,735
Other financial assets 7 30,418,200 26,917,589
Cash and cash equivalents 8 18,307,161 4,558,548
Total current assets 54,141,347 38,551,872
Total assets 96,364,614 68,895,580
EQUITY AND LIABILITIES
Equity 74,706,264 49,771,767
Contribution 10 34,491,766 34,491,766
Accumulated Fund 40,214,498 15,280,001
Non- Current liabilities 3,015,109 4,867,916
Deferred income 11 3,015,109 3,247,039
Lease liabilities 20 - 1,620,877
Current liabilities 18,643,243 14,255,897
Trade and other payables 9 17,022,355 11,885,116
Lease liabilities 20 1,620,888 2,370,781
Total Liabilities 21,658,351 19,123,813
Total equity and liabilities 96,364,614 68,895,580
84 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Statement of Surplus or Deficit and Other Comprehensive Income
2021 2020
N$ N$
Revenue 12 74,227,376 56,276,056
Other income 13 25,761,815 30,304,535
Operating expenses (76,116,194) (70,562,222)
Operating surplus 14 23,872,998 16,018,369
Finance income 17 1,386,536 1,509,650
Finance costs 17 (286,561) (512,585)
Surplus for the year 24,972,972 17,015,434
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 85
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Statement of Changes in Equity
Accumulated Total
Fund equity
N$ N$ N$
Balance at 01 April 2019 34,491,766 (1,735,433) 32,756,333
Total comprehensive surplus for the year - 17,015,434 17,015,434
Balance at 31 March 2020 34,491,766 15,280,001 49,771,767
Opening balance adjustments - (38,476) (38,476)
Total comprehensive surplus for the year - 24,972,972 24,972,972
Balance at 31 March 2021 34,491,766 40,214,497 74,706,263
86 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Statement of Cash Flows
2021 2020
Note(s) N$ N$
Cash flows from operating activities
Cash used in operations 19 23,121,869 21,661,263
Finance income 17 94,298 1,509,650
Net cash from operating activities 23,216,167 23,170,913
Cash flows from investing activities
Purchase of property, plant and equipment 4 (2,415,073) (3,437,365)
Purchase of intangible assets 5 (2,493,898) (4,418,614)
Proceed on sale of property, plant and equipment 307,121 -
Purchase of other financial assets 7 (11,500,000) (20,300,000)
Withdrawals from other financial assets 7 9,291,627 10,000,000
(6,810,223) (18,155,979)
Cash flows from financing activities
Principal elements of lease payments (2,657,331) (3,640,379)
(2,657,331) (3,640,379)
Net increase/(decrease) in cash and cash equivalents 13,748,613 1,374,555
Cash and cash equivalents at the beginning of the year 4,558,548 3,183,993
Cash and cash equivalents at end of year 8 18,307,161 4,558,548
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 87
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements
1. SIGNIFICANT ACCOUNTING POLICIES
The principal accounting policies applied in the preparation of these financial statements are set out below:
1.1 Presentation of Annual Financial Statements
The annual financial statements have been prepared in accordance with the International Financial Reporting Standards
(“IFRS”) and the International Financial Reporting Interpretation Committee (“IFRIC”) Interpretations issued and effective
at the time of preparing these financial statement. These annual financial statements have been prepared on the historical
cost basis, and incorporate the principal accounting policies set out below, and are presented in Namibia Dollars.
1.2. Significant judgements and sources of estimation uncertainty
The preparation of financial statements in conformity with IFRS requires management, from time to time to make
judgements, estimates and assumption that affect the application of policies and reported amounts of assets, liabilities,
income and expenses. These estimates and associated assumptions are based on experience and various other factors that
are believed to be reasonable and under circumstances. Actual results may differ from these estimates. The estimates and
underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period
in which the estimates are revised and in any future periods affected.
1.2.1. Critical judgements in applying accounting policies
Management did make critical judgements in the application of accounting policies, apart from those involving estimation,
which would significantly affect the financial statements and are outlined as follows:
Revenue
Revenue from annual duties, penalties and fines are non-exchange transactions and accounted for using the policy
developed by the Authority. All non-exchange transactions are recognised in surplus or deficit to the extent they are assets
and it is probable that the future economic benefits or service potential associated with the asset will flow to the entity, and
the fair value of the asset can be measured reliably.
Deferred income
Donations received in the form fixed assets other than buildings are recognised as deferred income and written-off over the
useful lives of the asset. Non-depreciable assets such as land are recognised at point of donation.
Useful lives of assets
The assets are classified under property, plant and equipment and the useful lives are determined as set out in note 2. The
useful lives of the property, plant and equipment is in line with the industry norm.
1.2.2. Key sources of estimation uncertainty
Trade receivables
The Authority assesses its trade receivables for impairment at the end of each reporting period. In determining whether
an impairment loss should be recorded in the surplus or deficit, the Authority makes judgement as to whether there is
observable data indicating a measurable decrease in the estimated future cash flows from the financial asset.
The impairment (or loss allowance) for trade receivables is calculated on a portfolio basis, except for individually significant
trade receivables, which are assessed separately. The impairment test on the portfolio is based on historical loss ratios,
adjusted for national and industry-specific economic conditions and other indicators present at the reporting period that
correlate with defaults on the portfolio. These annual loss ratios are applied to loan balances in the portfolio and scaled to
the estimated loss emergence period.
The residual value, useful life and depreciation method of each asset is reviewed and adjusted if appropriate at the end of
each reporting period. If the expectations differ from previous estimates, the change is accounted as a change in accounting
estimate.
88 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.2.5. Leases
The Authority exercises judgement in classifying leases in line with IFRS 16 (as set out in the note 1.6.)
1.3. Property, plant and equipment
Property, plant and equipment is stated at historical cost less depreciation. Historical cost includes expenditure that is
directly attributable to the acquisition of the items.
Cost include costs incurred initially to acquire or construct an item of property, plant and equipment and costs incurred
subsequently to add to, replace part of, or service it. If a replacement cost is recognised in the carrying amount of an item
of property, plant and equipment, the carrying amount of the replaced part is derecognised.
Depreciation is provided using the straight-line method to write down the cost, less estimated residual value over the useful
life of the property, plant and equipment as follows:
Item Depreciation Method Average useful life
Land Not depreciated Not depreciated
Buildings Straight-line basis 50 years
Furniture and fixtures Straight-line basis 5-10 years
Motor Vehicles Straight-line basis 2-5 years
Office equipment Straight-line basis 3 years
IT equipment Straight-line basis 3 years
Leasehold improvements Straight-line basis 8-10 years
Other Fixed Assets Straight-line basis 2-10 years
Server Straight-line basis 15 years
Right-of-use assets Straight-line basis 3 years
If the major components of an item of property, plant and equipment have significantly different patterns of consumption
of economic benefits, the cost of the asset is allocated to its major components and each such component is depreciated
separately over its useful life.
Land is not depreciated.
The residual value, depreciation method and useful life of each asset are reviewed only where there is an indication that
there has been a significant change from the previous estimate.
The depreciation charge for each period is recognised in surplus or deficit unless it is included in the carrying amount of
another asset. The gain or loss arising from the derecognition of an item of property, plant and equipment is included in
profit or loss when the item is derecognised. The gain or loss arising from the derecognition of an item of property, plant
and equipment is determined as the difference between the net disposal proceeds, if any and the carrying amount of the
item.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 89
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.4. Intangible assets
An intangible asset is recognised when:
• it is probable that the expected future economic benefits that are attributable to the asset will flow to the entity;
and
• the cost of the asset can be measured reliably
Intangible assets are initially recognised at cost.
Intangible assets are carried at cost less any accumulated amortisation and any impairment losses.
An intangible asset is regarded as having an indefinite useful life when, based on all relevant factors, there is no foreseeable
limit to the period over which the asset is expected to generate net cash inflows. Amortisation is not provided for the
intangible assets, but they are tested for impairment annually, and whenever there is an indication that the asset may be
impaired. For all other intangible assets, amortisation is provided on a straight-line basis over their useful life.
The amortisation period and the amortisation method for intangible assets are reviewed every period-end.
Reassessing the useful life of an intangible asset with finite useful life after it was classified as indefinite is an indicator
that the asset may be impaired. As a result the asset may be tested for impairment and the remaining carrying amount is
amortised over its useful life.
Amortisation is provided to write down the intangible assets, on a straight-line basis, to their residual value as follows:
Item Amortisation Method Useful life
Computer software Straight-line 5 Years
1.5. Financial Instruments
A financial instrument is any contract that gives rise to both a financial asset of one entity and a financial liability or equity
instrument of another entity.
1.5.1. Classification as cash and cash equivalents
Cash and cash equivalents includes cash on hand, deposits held at call with financial institutions, other short-term, highly
liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash
and which are subject to an insignificant risk of changes in value, and bank overdrafts. Bank overdrafts are shown within
borrowings in current liabilities in the balance sheet.
1.5.2. Classification as trade and other receivables
Trade receivables are amounts due from customers for goods sold or services performed in the ordinary course of business.
They are generally due for settlement within 30 days and therefore are all classified as current. Trade receivables are recognised
initially at the amount of consideration that is unconditional unless they contain significant financing components, when
they are recognised at fair value. The Authority holds the trade receivables with the objective to collect the contractual cash
flows and therefore measures them subsequently at amortised cost using the effective interest method.
1.5.3. Initial Recognition and Measurement
Financial instruments are initially measured at fair value, with changes in fair value recognised in profit or loss, as they arise,
unless restrictive criteria are met for classifying and measuring the asset at either amortised cost or fair value through other
comprehensive income, plus or minus transaction costs, that are directly attributable to the acquisition or issue of the
financial asset or a financial liability.
When the Authority initially recognises a financial asset, cash and deposits, they are valued at amortised cost.
90 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.5.4. Financial assets: Subsequent measurement
The classification of a financial asset is determined at initial recognition, however, if certain conditions are met, an asset may
subsequently need to be reclassified.
Subsequent to initial recognition, all assets within the scope are measured at:
• Amortised cost;
• Fair value through Other Comprehensive Income (FVTOCI); or
• Fair value through profit or loss (FVTPL)
1.5.5. Impairment of financial assets
At each reporting date, the Authority assesses all financial assets, other than those at fair value through profit or loss, to
determine whether there is an objective evidence that a financial asset or group of financial assets has been impaired.
1.5.6. Financial liabilities: Subsequent measurement
Financial liabilities at amortised cost are subsequently measured at amortised cost, using the effective interest method.
If the lease transfers ownership of the underlying asset to the Authority by the end of the lease term or if the cost of the
right-of-use asset reflects that the Authority will exercise a purchase option, the Authority depreciates the right-of-use asset
from the commencement date to the end of the useful life of the underlying asset. Otherwise, the Authority depreciates
the right-of-use asset from the commencement date to the earlier of the end of the useful life of the right-of-use asset or
the end of the lease term.
The lease liability is initially measured at the present value of the lease payments that are not paid at that date. These
include:
• fixed payments, less any lease incentives receivable;
• variable lease payments that depend on an index or rate, initially measured using the index or rate as at the
commencement date;
• amounts expected to be payable by the leasee under residual value guarantees;
• the exercise price of a purchase option if the leasee is reasonably certain to exercise that option; and
• payments of penalties for terminating the lease, if the lease term reflects the leasee exercising an option to terminate
the lease term.
The lease payments exclude variable elements which are dependent on external factors. Variable lease payments not
included in the initial measurement of the lease liability are recognised directly in surplus or deficit.
The lease payments are discounted using the Authority’s incremental borrowing rate or the implicit rate in the lease
contract.
The lease term determined by the Authority comprises:
• non-cancellable period of lease contracts;
• periods covered by an option to extend the lease, if the leasee is reasonably certain to exercise that option;
• periods covered by an option to terminate the lease, if the leasee is reasonably certain to exercise that option.
After the commencement the Authority measures the lease liability:
• increasing the carrying amount to reflect the interest on the lease liability
• reducing the carrying amount to reflect lease payments made, and
• remeasuring the carrying amount to reflect any reassessment or lease modifications.
1.7. Taxation
The Authority is exempt for Income Tax and is not registered for Value Added Tax.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 91
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.8. Impairment of assets
The Authority assesses at each end of reporting period whether there is any indication that an asset may be impaired. If any
such indication exist, the Authority estimates the recoverable amount of the asset.
Irrespective of whether there is any indication of impairment, the Authority also:
• Tests intangible assets with an indefinite useful life or intangible assets not yet available for use for impairment
annually by comparing its carrying amount with its recoverable amount. This impairment test is performed during the
annual period and the same time every period.
If the recoverable amount of an asset is less than its carrying amount, the carrying amount of the asset is reduced to its
recoverable amount. The reduction is an impairment loss.
An impairment loss of assets carried at cost less any accumulated depreciation or amortisation is recognised immediately in
surplus or deficit. Any impairment loss of a revalued asset is treated as a revaluation decrease.
The Authority assesses at each reporting date whether there is any indication that an impairment loss recognised in
prior periods for assets other than goodwill may no longer exist or may have decreased. If any such indication exists, the
recoverable amounts of those assets are estimated.
The increased carrying amount of an asset other than goodwill to a reversal of an impairment loss does not exceed the
carrying amount that would have been determined had no impairment loss been recognised for the asset in prior periods.
A reversal of an impairment loss of assets carried at cost less accumulated depreciation or amortisation other than goodwill
is recognised immediately in surplus or deficit. Any reversal of an impairment loss of a revalued asset is treated as a
revaluation increase.
1.9. Employee benefits
1.9.1. Short-term employee benefits
The cost of short-term employee benefits (those payable within 12 months after the service is rendered, such as leave pay
and sick leave, bonuses and non-monetary benefits such as medical care), are recognised in the period in which the service
is rendered and are not discounted.
The expected cost of compensated absences is recognised as an expense as the employees render services that increase
their entitlement or, in the case of non-accumulating absences, when the absence occurs.
The expected cost of bonus payments is recognised as an expense when there is a legal or constructive obligation to make
such payments as a result of past performance.
1.10. Provisions and contingencies
Provisions are recognised when:
• The Authority has a present obligation as a result of a past event
• It is probable that an outflow of resources embodying economic benefits will be required to settle the obligation;
and
• A reliable estimate can be made of the obligation
The amount of a provision is the present value of the expenditure expected to be required to settle the obligation.
1.11. Government grants
Grants from the government are recognised at fair value where there is a reasonable assurance that the grant will be
received and the Authority will comply with all attached conditions.
92 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.11.1. Deferral and presentation of government grants
Government grants relating to costs are deferred and recognised in surplus or deficit over the period necessary to match
them with the costs that they are intended to compensate.
Government grants relating to the purchase of property, plant and equipment are included in non-current liabilities as
deferred income and they are credited to surplus or deficit on a straight-line basis over the expected lives of the related
assets.
1.12. Revenue
Revenue is recognised to the extent that the Authority has rendered services provided the amount of revenue can be
measured reliably and it is probable that economic benefits associated with the transaction will flow to the Authority.
Revenue is measured at fair value of the consideration received or receivable, excluding trade discounts and rebates.
1.12.1. Revenue from contracts with customers
Revenue from registrations and applications
Revenue from registrations and applications comprise of business and intellectual property registration fees charged upon
registration. The business and intellectual property fees are charged as per the Regulation published in the Government
Gazette, and the fees are recognized at the point when the Authority has a present right to receive payment of fees for the
registration and application of businesses and intellectual property. Transfer of services is performed at a point in time.
1.12.2. Revenue from non-exchange transactions
Revenue from Annual Duties - Companies and Close Corporations
Revenue transactions comprise of annual duties and are charged as per the Regulation published in the Government
Gazette, and are recognized over time when the registered entity file an annual return with the Registrar of Companies
and Close Corporations. All registered entities are required by law to pay an annual duty and file an annual return at the
end of the entities financial year. These annual duties are raised in terms of the Regulations of the Companies and Close
Corporation Act.
Fines arising as a result of late remittance and submissions are charged as per the Regulation published in the Government
Gazette, and are recognized when the registered entity file an annual return with the Registrar of Companies and Close
Corporations. Penalties on late payment of fees are charged as per the Regulation published in the Government Gazette,
and are recognized when the application is filed with the Registrar of Companies and Close Corporations.
Revenue from Annual Fees / Maintenance - Trademarks, Patents and Industrial Designs
Revenue transactions that arise as a result of trademark and designs annual fee per class and patent maintenance fees and
are charged as per the Regulation published in the Government Gazette and recognised over time when the trademark,
patent and design holder file a return to the Registrar of Patents, Trademarks and Designs. These fees are raised in terms of
the Regulations of the Industrial Property Act.
1.12.3. Investment income
Investment income comprise of interest income received.
Interest income is accrued with reference to the principal amount outstanding, using the effective interest method.
1.13. Borrowing costs
Borrowing costs that are directly attributable to the acquisition, construction or production of a qualifying asset are
capitalised as part of the cost of that asset until such time as the asset is ready for its intended use. The amount of
borrowing costs eligible for capitalisation is determined as follows:
• Actual borrowing costs on funds specifically borrowed for the purpose of obtaining a qualifying asset less any
temporary investment of those borrowings.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 93
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
1.13. Borrowing costs (Continued)
• Weighted average of the borrowing costs applicable to the entity on funds generally borrowed for the purpose of
obtaining a qualifying asset. The borrowing costs capitalised do not exceed the total borrowing costs incurred.
The capitalisation of borrowing costs commences when:
• Expenditures for the asset have occurred;
• Borrowing costs have been incurred, and
• Activities that are necessary to prepare the asset for its intended use or sale are in progress.
Capitalisation is suspended during extended periods in which active development is interrupted.
Capitalisation ceases when substantially all the activities necessary to prepare the qualifying asset for its intended use or
sale are complete.
All other borrowing costs are recognised as an expense in the period in which they are incurred.
1.14. Foreign Currency Translation
Foreign currency transactions are translated into functional currency using the exchange rates at the dates of the
transactions. Foreign exchange gains and losses resulting from the settlement of such transactions, and from the translation
of monetary assets and liabilities denominated in foreign currencies at year end exchange rates, are generally recognised
in surplus or deficit. They are deferred in equity if they relate to qualifying cash flow hedges and qualifying net investment
hedges or are attributable to part of the net investment in a foreign operation.
Foreign exchange gains and losses that relate to borrowings are presented in the statement of surplus or deficit, within
finance costs. All other foreign exchange gains and losses are presented in the statement of surplus or deficit on a net basis
within other gains/(losses).
Non-monetary items that are measured at fair value in a foreign currency are translated using the exchange rates at the
date when the fair value was determined. Translation differences on assets and liabilities carried at fair value are reported
as part of the fair value gain or loss. For example, tralation differences on non-monetary assets and liabilities such as
equities held at fair value through surplus or deficit are recognised in surplus or deficit as part of the fair value gain or loss,
and translation differences on non-monetary assets sucg as equities classified as at fair value through other comprehensive
income are recognised in other comprehensive income.
2. NEW STANDARDS AND INTERPRETATIONS
2.1. Standards and interpretations effective and adopted in the current year
The annual financial statements were based on the following standards and interpretations and are effective for the current
year and relevant to the Authority’s operations:
Standard / Interpretations Effective date: years Expected Impact
beginning on or after
Amendmnets to IFRS 9: Financial Instruments, IAS 39 1-Jan-21 The impact of the standard is
‘Financial Instruments: Recognition and Measurement, not material
IFRS 7 ‘Financial Instrumenrs: Disclosures
2.2. Standards and interpretations not yet effective
The Authority has chosen not to early adopt the following standards and interpretations, which have been published and
are mandatory for the Authority’s accounting periods beginning on or after 01 April 2020 or later periods.
94 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
Standard / Interpretations Effective date: Expected Impact
years beginning
on or after
IFRS 16: COVID-19-Related Rent Concessions 1-Jun-20 Not likely that there will be a material
(Amendments to IFRS 16) impact
Interest Rate Benchmark Reform (Amendments to IFRS 9, 1-Jan-21 Not likely that there will be a material
IAS 39, IFRS 7, IFRS 4 and IFRS 16) impact
IFRS 16: COVID-19-Related Rent Concessions beyond 30 1-Apr-21 Not likely that there will be a material
June 2021 (Amendments to IFRS 16) impact
Amendments to IAS 37 - Onerous Contracts 1-Jan-22 Not likely that there will be a material
(Cost of Fulfilling a Contract) impact
3. RISK MANAGEMENT
3.1. Capital risk management
Capital risk is the potential of loss of part or all of an investment. The Authority’s objectives when managing capital are to
safeguard its ability to continue as a going concern in order to provide financial stability and benefits for other stakeholders.
The Authority maintains its capital by not providing dividends. BIPA capitalizes surpluses and this has seen an increase in
assets. The Authority has no major borrowing covenants.
3.2. Financial risk management
The Authority manages its financial risk in order to achieve economic value. Liabilities are managed at reasonable amounts
to avoid operational default, legal and reputational risks. Trade receivables, cash and short-term deposits are managed to
avoid default. Liabilities and assets are managed to achieve balanced liquidity for going concern.
3.2.1. Liquidity risk
The Authority’s risk to liquidity is as a result of the funds available to cover future commitments. The Authority manages
the liquidity risks through an ongoing review of future commitments in the form of funding cashflow forecasts which are
prepared and adequate funding facilities are monitored.
The table below summarises the maturity profile of the entity’s financial liabilities at 31 March 2021 based on contractual
undiscounted payments:
At 31 March 2021 Less than 1 Year More than 1 Year
Current liabilities 17,022,355 -
At 31 March 2020 Less than 1 Year More than 1 Year
Trade and other payables 11,885,116 -
3.2.2. Interest rate risk
The Authority have short-term investments that are managed using agreed interest rate. Any change that might impact
interest rates to negative rates are monitored. The Authority is flexible in terms of withdrawal of funds.
The Authority manages interest rate risk on short-term investments through investment guidelines for all investments and
the Authority invests with major banking institutions with high quality credit standing. The interest received on cash and
cash equivalents at financial institutions are minimal and therefore interest rate risk is identified as insignificant. Any interest
rate achieved by the Authority is highly favored, than keeping the funds idle.
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 95
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
3.2.3. Credit risk
Credit risk is the risk of financial loss to the Authority if a customer or counter-party to a financial instrument fails to meet
contractual obligation and arises from cash deposits and trade receivables. Financial assets exposed to credit risk at year
end were as follows:
Financial Instrument 2021 2020
Trade and other receivables (excluding deposits) 5,127,893 6,679,024
Less: Loss allowance (12,663) (6,811)
Net trade and other receivables 5,115,230 6,672,213
Cash and cash equivalents 18,307,161 4,558,548
The Authority limits its exposure to credit risk from receivables with ARIPO and WIPO by frequently calling for funds to
Namibia. The Authority monitors its rental deposits with landlords and requests refunds upon termination.
3.2.4. Foreign exchange risk
The Authority is exposed to foreign exchange risk, as the entity has financial assets denominated in foreign currency. These
foreign transactions include accrued income from the international listing on trademarks, patents, industrial designs,
utilities and copyrights. Exchange risks are managed through preserving of foreign currency earned on said country and
only bring them when exchange rates are favourable. Financial assets exposed to foreign exchange risk at year end were as
follows:
At 31 March 2021
Financial Instrument Foreign Currency Amount in Foreign Amount in Local
Currency Currency (N$)
Trade and other receivables:
• Accrued income - African Regional US Dollar 133,945 1,997,132
Intellectual Property Organisation (ARIPO)
• Accrued income - World Intellectual Swiss Franc 173,042 2,721,417
Property Organisation (WIPO)
At 31 March 2020
Financial Instrument Foreign Currency Amount in Foreign Amount in Local
Currency Currency (N$)
Trade and other receivables:
• Accrued income - African Regional US Dollar 151,993 2,721,448
Intellectual Property Organisation (ARIPO)
• Accrued income - World Intellectual Swiss Franc 206,163 3,656,271
Property Organisation (WIPO)
3.2.5. Going concern risk
The Authority has assessed the going concern risk. Based on cash flow projections for the year 2021/2022, the Authority
will continue for the foreseeable future.
96 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
3.2.6. Market risk
The Authority has been established as a public enterprise under the BIPA Act, 2016 (Act No.8 of 2016), mandated to
administer the registration of businesses, collect annual duties and protection of intellectual property thereof. The Authority
is therefore the only entity mandated to so, thus does not give exposure to market risk. However, the COVID-19 pandemic
is likely to impact the Authority’s business, as most businesses are likely to default on payments of annual duty.
3.2.6.1. Fair value hierarchy
Recurring fair value measurements
Level 1 Level 2 Level 3 Total
as at 31 March 2021
Financial assets
Financial assets at fair value through
profit or loss:
• Trade and other receivables
- - 5,127,893 5,127,893
(excluding deposits)
• Other financial assets - - 30,418,200 30,418,200
• Cash and cash equivalents - - - -
Total financial assets - - 35,546,093 35,546,093
Financial liabilities
• Trade and other payables - - 17,022,355 17,022,355
Total financial liabilities - - 17,022,355 17,022,355
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 97
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
4. PROPERTY, PLANT AND EQUIPMENT
2021 2020
Cost / Accumulated Carrying Cost / Accumulated
Carrying value
Revaluation Depreciation value Revaluation Depreciation
Land 10,775,000 - 10,775,000 - - -
Buildings 1,125,000 (16,875) 1,108,125 - - -
Furniture and fixtures 2,296,159 (687,923) 1,608,236 2,519,523 (763,119) 1,756,404
Motor vehicles 1,765,926 (1,524,796) 241,130 1,765,926 (1,279,442) 486,484
Office equipment 441,339 (104,668) 336,672 698,680 (201,537) 497,143
IT equipment 2,792,904 (1,872,598) 920,306 2,956,819 (1,956,100) 1,000,719
Other Fixed Assets 7,550,255 (994,977) 6,555,278 6,542,951 (555,705) 5,987,246
Capital work in progress 12,842,529 - 12,842,529 12,842,529 - 12,842,529
39,589,112 (5,201,837) 34,387,276 27,326,429 (4,755,903) 22,570,526
Reconciliation of property, plant and equipment - 2021
Accumulated
Opening balance Additions Disposals Depreciation Total
Dep Reversal
Land * - 10,775,000 - - - 10,775,000
Buildings * - 1,125,000 - - (16,875) 1,108,125
Furniture and fixtures 1,756,404 534,684 (805,267) 328,688 (206,273) 1,608,236
Motor vehicles 486,484 - - - (245,354) 241,130
Office equipment 497,143 352,949 (742,730) 343,415 (114,105) 336,672
IT equipment 1,000,719 372,639 (536,555) 606,263 (522,760) 920,306
Other Fixed Assets 5,987,246 1,154,801 (147,497) 11,037 (450,309) 6,555,278
Capital work in progress 12,842,529 - - - - 12,842,529
22,570,525 14,315,073 (2,232,048) 1,289,402 (1,555,676) 34,387,276
*Land and Building. The Authority received a donation of a property at a certain Erf no. 8681 (A portion of Erf 1575), Windhoek, Registered
Government title No. T.3063/2020. The property was valued by Pierewiet Property valuator on 8 December 2021. Land valued at
N$ 10,775,000 and building at N$ 1,125,000
Reconciliation of property, plant and equipment - 2020
Other
Opening balance Additions Disposals Depreciation Total
adjustments
Furniture and fixtures 1,669,378 - 313,660 - (226,634) 1,756,404
Motor vehicles 731,836 2 - - (245,354) 486,484
Office equipment 76,038 1 527,891 - (106,787) 497,143
IT equipment 647,645 (1) 880,554 - (527,479) 1,000,719
Other Fixed Assets 4,644,171 1 1,715,260 - (372,186) 5,987,246
Capital work in progress 12,842,529 - - - - 12,842,529
20,611,597 3.00 3,437,365 - (1,478,440) 22,570,525
5. INTANGIBLE ASSETS
2021 2020
Cost Accumulated Carrying Cost Accumulated Carrying
amortisation value amortisation value
Computer Software 6,912,512 (1,503,440) 5,409,071 4,418,614 (285,810) 4,132,804
6,912,512 (1,503,440) 5,409,071 4,418,614 (285,810) 4,132,804
Reconciliation of
intangible assets - 2021 Opening Additions Disposals Amortisation Total
balance
Computer Software 4,132,804 2,493,898 - (1,217,630) 5,409,071
4,132,804 2,493,898 - (1,217,630) 5,409,071
Reconciliation of intangible
assets - 2020
Opening
Additions Disposals Amortisation Total
balance
Computer Software - 4,418,614 - (285,810) 4,132,804
- 4,418,614 - (285,810) 4,132,804
98 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
6. TRADE AND OTHER RECEIVABLES
Current assets
Trade receivables 30,595 -
Deposits 300,756 403,522
Staff Advances 378,749 293,440
Accrued income - African Regional Intellectual Property Organisation 1,997,132 2,721,448
Accrued income - World Intellectual Property Organisation 2,721,417 3,656,271
Other receivables - Ministry of Industrialization and Trade - 7,865
Less: Loss allowance (see note 7.(iii)) (12,663) (6,811)
5,415,986 7,075,735
(i) CLASSIFICATION OF TRADE RECEIVABLES
Trade receivables are amounts due from customers for services performed during the course of the business. They are generally due
within 30 days and therefore are all classified as current. Trade receivables are recognised initially at the amount of consideration
that is unconditional unless they contain significant financing conditions, when they are recognised at fair value. The Authority holds
trade receivables with the objective to collect the contractual cash flows and therefore measures them subsequently at amortised
cost using the effective interest method. Details about the Authority’s impairment policies and the calculation of the loss allowance
are provided in note 1.5.5.
(ii) FAIR VALUE OF TRADE RECEIVABLES
Due to the short-term nature of the current receivables, their carrying amount is considered to be the same as their fair value.
(iii) IMPAIRMENT AND RISK EXPOSURE
Information about impairment of trade receivables and the Authority’s exposure to credit risk, foreign currency risk and interest rate
risk can found in note 1.9, 3.2.2, 3.2.3, 3.2.4.
Exposure to credit risk
Trade receivables inherently expose the Authority to credit risk, being the risk that the Authority will incur financial loss if customers
fail to make payments as they fall due.
The Authority’s historical credit loss experience does not show significantly different loss patterns for different customer segments.
The provision for credit losses is therefore based on past due status without disaggregating into further risk profiles. The loss allow-
ance provision is determined as follows:
2021 2021 2020 2020
Estimated gross Loss allowance Estimated gross Loss allowance
carrying amount (Lifetime carrying amount (Lifetime expect-
at default expected credit at default ed credit loss)
loss)
Not past due: 0.25% (2020: 0.1%) 5,049,900 12,625 6,781,242 6,781
Less than 30 days past due: 0.01% (2020:0.01%) 378,749 38 301,305 30
31 - 60 days past due: 1% (2020:1%) - - - -
61 - 90 days past due: 1% (2020:1%) - - - -
91 - 120 days past due: 1% (2020:1%) - - - -
5,428,649 12,663 7,082,546 6,811
7. OTHER FINANCIAL ASSETS
Fair value through profit or loss (FVTPL)
Unit trusts
• Opening balance 26,917,589 15,273,714
Movements for the year
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 99
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
7. OTHER FINANCIAL ASSETS (CONTINUED)
• Money invested 11,500,000 20,300,000
• Money withdrawn (9,291,627) (10,000,000)
• Dividend received and reinvested 1,292,238 1,343,875
Total movement 3,500,611 11,643,875
Carrying value 30,418,200 26,917,589
Fair value 30,418,200 26,917,589
(i) CREDIT QUALITY OF OTHER FINANCIAL ASSETS
The credit quality of cash at bank and short-term deposits excluding cash on hand that are neither past due nor impaired can be
assessed by reference to external credit ratings (if available) or historical information about counterparty default rates:
CREDIT RATING:
Capricorn Asset Management (Pty) Limited (A1+ Moody’s credit rating) 30,418,200 26,917,589
8. CASH AND CASH EQUIVALENTS
Current assets
Cash in hand 3,136 1,703
Cash at bank 1,412,797 (1,009,342)
Deposits at call 16,891,228 5,566,186
18,307,161 4,558,548
(i) RECONCILIATION TO CASH FLOW STATEMENT
The above figures reconcile to the amount of cash shown in the statement of cash
flows at the end of the financial year as follows:
Balances as above 18,307,161 4,558,548
Balances statement of cash flows 18,307,161 4,558,548
(ii) CREDIT QUALITY OF CASH AT BANK AND SHORT-TERM DEPOSITS EXCLUDING CASH IN HAND
The credit quality of cash at bank and short-term deposits excluding cash on hand that are neither past due nor impaired can be
assessed by reference to external credit ratings (if available) or historical information about counterparty default rates:
CREDIT RATING:
Bank Windhoek Limited (A1+ Moody’s credit rating) 3,477,085 (11,421)
CREDIT RATING:
First National Bank Namibia (ba3 Moody’s credit rating) 2,386,022 4,084,341
CREDIT RATING:
Nedbank Namibia (zaA-1+ Moody’s credit rating) 12,440,918 483,925
9. TRADE AND OTHER PAYABLES
Trade creditors 5,138,684 2,212,660
Other Payables - Namibia Training Authority 181,874 181,874
Sundry creditors 6,375 1,565,130
Provision for salary bonus 5,698,202 3,939,000
Provision for leave pay 5,997,220 3,986,452
17,022,355 11,885,116
Due to the short nature of trade and other payables the fair value approximate the carrying amount.
100 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
10. CONTRIBUTION 34,491,766 34,491,766
The BIPA established under the BIPA Act, 2016 (Act No. 8 of 2016)
took over all the assets and liabilities of the BIPA established under
section 21 of the Companies Act.
RECONCILIATION
Opening balance 34,491,766 34,491,766
Contributions during the year - -
Balance as at year end 34,491,766 34,491,766
11. DEFERRED INCOME
Opening balance 3,247,039 3,247,039
Depreciation charge for the year (231,931) -
3,015,108 3,247,039
12. REVENUE FROM CONTRACTS WITH CUSTOMERS
12.1 Disaggregation of revenue from contract with customers
Timing of Timing of Revenue Revenue
revenue revenue from external from external
recognition recognition customers customers
- Over time - At point in time - 2021 - 2020
Income from Registrations of
Companies, Close Corporation and - 4,865,802 4,865,802 4,839,232
Defensive names
Income from Amendments of
- 502,728 502,728 840,476
Companies and Close Corporation
Registration of Trademarks, Patents
- 4,729,740 4,729,740 4,370,079
and Copyrights
Other income - file request and
- 110,988 110,988 73,429
copies
Total - 10,209,258 10,209,258 10,123,216
12.2. Disaggregation of revenue from non-exchange transactions
Revenue Revenue
from external from external
customers customers
- 2021 - 2020
Income from Annual Duties and
64,018,118 46,152,840
Returns
Total 64,018,118 46,152,840
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 101
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
13. OTHER INCOME
Share of fees - African Regional
Intellectual Property Organisation 4,253,800 2,766,991
(ARIPO)
Sundry Income 2,005 13,100
Share of fees - World Intellectual
2,850,214 3,092,114
Property Organisation (WIPO)
Government Grants - Ministry of Industrialization and Trade (“MIT”) 5,800,200 21,500,000
Profit on sale of property, plant and
1,496 -
equipment
Grant received (Cash) - Deutsche Gesellschaft fur Internationale Zusamme-
722,169 1,282,584
narbeit
Donation received (Deferred income) - Deutsche Gesellschaft fur Interna-
231,931 231,931
tionale Zusammenarbeit
Exchange (gain)/loss - 1,417,815
Donation received - Land and Building (MIT) (refer to
11,900,000 -
note 4:PPE)
25,761,815 30,304,535
14. OPERATING SURPLUS / (DEFICIT)
Operating Surplus / (Deficit) for the
year is stated after accounting for
the following:
Operating lease charges
Premises
• Contractual amounts - Head office
59,195 1,522,837
(Short-term lease)
Equipment
• Contractual amounts (Low value lease) 278,464 521,393
Depreciation on property, plant and
3,986,766 4,063,436
equipment (note 4,5 & 20)
Employee costs 54,982,924 48,178,151
15. EMPLOYEE COSTS
Basic Salaries 40,274,442 34,593,780
Pay As You Earn (PAYE) 7,803,038 7,256,554
Medical Aid 1,625,148 1,352,335
Nedloans Contributions - 72,738
Namibia Public Workers Union (NAPWU) 143,489 120,546
Defined Pension Fund 4,882,734 4,510,359
Social Security Contribution 254,073 271,839
54,982,924 48,178,151
102 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
16. TAXATION
The Authority is exempt from income tax in terms of section 16(1)
of the Income Tax Act of Namibia, as amended.
17. FINANCE INCOME AND COSTS
Finance income
Bank 94,298 165,775
Interest on short term Investments 1,292,238 1,343,875
1,386,536 1,509,650
Finance costs
Finance charges for lease liabilities (286,561) (512,585)
Net finance income 1,099,975 997,065
18. AUDITOR’S REMUNERATION
Auditor’s fees 333,324 148,586
19. CASH USED IN OPERATIONS
Surplus for the year 24,972,972 17,015,434
Adjustments for:
Depreciation and amortisation 3,986,766 4,063,436
Loss (gain) on foreign exchange 835,382 (1,417,815)
Loss on sale of Non-Current Assets 635,525 -
Profit on sale of non-current assets (1,496) -
IFRS 16 Finance cost 286,561 -
Finance Income (1,386,536) -
Provision for expected credit losses 12,663 -
Non-cash investing and financing activities
• Balancing figure - 24,829
• Donation received - Land and Buildings (11,900,000) -
• Adjustment to opening balance (38,476) -
• Deferred income release to income statement (231,931) -
• Other non-cash items 1,496 -
Changes in working capital:
Decrease / (Increase) in trade and other receivables 1,647,086 (2,184,730)
(Decrease) / Increase in trade and other payables 4,301,857 4,160,109
23,121,869 21,661,263
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 103
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
20. LEASES
20.1. Amounts recognised in the statement of financial position
The statement of financial position shows the followings relating to leases:
Right-of-use assets
Opening balance 3,640,379 5,939,565
Depreciation (1,213,459) (2,299,186)
2,426,920 3,640,379
Lease liabilities
Current 1,620,887 2,370,781
Non-Current - 1,620,877
1,620,887 3,991,658
20.2. Amounts recognised in the statement of surplus or deficit
The statement of comprehensive income shows the following
amounts relating to leases:
Depreciation charge-of-right of use
Buildings 1,213,459 2,299,186
1,213,459 2,299,186
20.3. Operating lease - as leasee (expense)
Interest expense (included in finance costs) 286,561 512,585
Expense relating to short-term leases (included in cost of goods sold and 59,195 1,522,837
administrative expenses)
Expense relating to variable lease payments not included in lease liabilities
(included in administrative expenses) 278,464 521,393
The Authority leases various equipment and office buildings. All have a fixed term lease periods of three years. The
lease terms are negotiated differently and have different terms of conditions. Extensions and termination are explicitly
included.
Right-of-use leases asset are depreciated at the shorter of asset’s useful life and the lease term on a straight line
basis.
104 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
21. RELATED PARTIES
21.1. RELATIONSHIP
Related party relationship exists between the Authority and:
Entity / Organisation Relationship
Key Management
Ministry of Public Enterprises State Enterprise Governance /
Government
Ministry of Industrialization and Trade (“MIT”) Line Ministry / Government
Ministry of Finance Treasury / Government
African Regional Intellectual Property Organisation (ARIPO) Member State
World Intellectual Property Organisation (WIPO) Member State
Corporate Registers Forum (CRF) Member State
21.2. TRANSACTIONS
Related party transactions:
21.2.1. Key Management
• Chief Executive Officer and Executives 3,046,831 2,970,646
Key management comprises of the Chief Executive Officer,
four (4) Executives, and two (2) Acting Executives
21.2.2. Other Income
• Share of fees - African Regional Intellectual Property Organisation (ARIPO) 4,253,800 2,766,991
• Share of fees - World Intellectual Property Organisation (WIPO) 2,850,214 3,092,114
21.2.3. Government Grants
• Ministry of Industrialization and Trade (“MIT”) - Grant received 5,800,200 21,500,000
21.2.4. Other income
• Donation received - Land and Building 11,900,000 -
21.2.5. Operating expenses
• ARIPO Specific Membership Contribution 482,094 461,913
• WIPO Membership Contribution 47,234 41,216
• CRF Membership Contribution 6,356 6,028
• State-Owned Enterprise CEO Forum Membership Contribution 20,000 20,000
555,684 529,157
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 105
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Notes to the Annual Financial Statements (Continued)
2021 2020
N$ N$
21. RELATED PARTIES (Continued)
21.3. BALANCES
Related party balances:
21.3.1. Trade and other receivables
• African Regional Intellectual Property Organisation (ARIPO) 1,997,132 2,721,448
• World Intellectual Property Organisation (WIPO) 2,721,417 3,656,271
• Ministry of Industrialization and Trade (“MIT”) - 7,865
22. BOARD MEMBERS EMOLUMENTS
Non-Executive Directors emoluments consists of:
• Sitting and retainer allowances 393,933 229,178
• Travelling expenses (Daily Subsistence & Travel Allowance) 110,971 178,420
504,904 407,598
23. EXPENSE BY NATURE
• Bar-coding retrieval file 1,349,800 1,365,779
• Consulting fees 3,337,893 2,457,887
• Depreciation and amortization 3,986,766 4,063,436
• Salaries and wages 54,982,924 48,178,151
• Loss on sale of Non-Current Assets 635,525 -
• Silnam Support Services 1,932,000 1,932,000
• Telephone & fax 1,521,488 1,265,067
• Other operating expenses 8,656,360 11,812,488
76,402,755 71,074,807
106 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Detailed Statement of Surplus or Deficit and Other Comprehensive Income
2021 2020
N$ N$
Revenue
Income from Registrations of Companies, Close Corporation and Defensive 4,865,802 4,839,232
names
Income from Amendments of Companies and Close Corporation 502,728 840,476
Income from Annual Duties and Returns 64,018,118 46,152,840
Registration of Trademarks, Patents and Copyrights 4,729,740 4,370,079
Other income - file request and copies 110,988 73,429
74,227,376 56,276,056
Other income
Share of fees - Africa Regional Intellectual Property Organisation (ARIPO) 4,253,800 2,766,991
Sundry income 2,005 13,100
Share of fees - World Intellectual 2,850,214 3,092,114
Property Organisation (WIPO)
Government Grants - Ministry of Industrialization and Trade (“MIT”) 5,800,200 21,500,000
Grant received (Cash) - Deutsche Gesellschaft fur Internationale 722,169 1,282,584
Zusammenarbeit (GIZ)
Interest received 1,386,536 1,509,650
Profit on sale of property, plant and 1,496 -
equipment
Donation received (Deferred income) - Deutsche Gesellschaft fur 231,931 231,931
Internationale Zusammenarbeit (GIZ)
Donation received - Land and Building 11,900,000 -
Exchange (gain)/loss - 1,417,815
27,148,351 31,814,185
Expenses (Refer to page 108 & 109) (76,402,755) (71,074,807)
Surplus for the year 24,972,972 17,015,434
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 107
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Detailed Statement of Surplus or Deficit and Other Comprehensive Income (Continued)
Note(s) 2021 2020
N$ N$
Operating expenses
ARIPO Specific contribution 482,094 461,913
Advertising 269,707 343,949
Auditors remuneration 18 333,324 148,586
Bank charges 199,060 245,546
Bar-coding retrieval file 1,349,800 1,365,779
Books, Journals and Manuals 6,147 20,904
Cleaning 114,725 99,687
Computer expenses 683,969 853,800
Consulting fees 3,337,893 2,457,887
Courier & Postage 458,206 472,814
Covid - 19 expenses 592,164 300,643
Depreciation and amortisation 4,5 & 20 3,986,766 4,063,436
Directors fees 393,933 229,178
Electricity & Water 470,749 557,934
Employee costs 15 54,982,924 48,178,151
Finance costs 286,561 512,585
Flowers & Gifts 46,175 -
Loose tools and equipment 5,135 16,560
Loss allowance 12,663 6,811
Loss on sale of Non-Current Assets 635,525 -
Insurance 113,355 123,013
Lease of machinery 278,464 521,393
Legal expenses - -
Loss on exchange difference 835,382 -
Motor vehicle expenses 95,036 173,403
Membership fees 42,209 54,205
NTA - VET Levy 469,900 505,782
Parking fees and fines - 1,000
Printing & Stationery 739,047 947,486
Promotions 41,915 23,696
Rent Paid 59,195 1,522,837
Recruitment expenses - 43,706
Refreshments 71,625 69,881
Repairs & Maintenance 163,865 684,997
108 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
Business and Intellectual Property Authority
Public Enterprise established under the BIPA Act, 2016 (Act No. 8 of 2016)
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2021
Detailed Statement of Surplus or Deficit and Other Comprehensive Income (Continued)
Note(s) 2021 2020
N$ N$
Retreats, Conferences and Team 120,063 98,889
Building
Rewards & recognition 1,250 -
Security 490,520 864,264
Silnam Support Services 1,932,000 1,932,000
Telephone & fax 1,521,488 1,265,067
Training/Capacity Building 254,482 360,283
Travelling costs 476,093 1,459,116
WIPO Contribution 47,234 41,216
WIPO Day - 24,848
Wellness event 2,110 21,562
76,402,755 71,074,807
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 109
NOTES
110 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021
ANNUAL REPORT 2020/2021 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY 111
HEAD OFFICE KATUTURA OFFICE BIPA REGIONAL OFFICE – ERONGO
PZN Building, 3 Ruhr Street Erf No: 2780 Shire street Sam Nujoma Avenue
Northern Industrial Area Wanaheda Erf No: 3147
Windhoek, Namibia Extension 2 Walvis Bay
P O Box 185, Windhoek Tel: 061 299 4452 Tel: 064 220170
Tel: 061 299 4400
112 BUSINESS AND INTELLECTUAL PROPERTY AUTHORITY ANNUAL REPORT 2020/2021